Temporary Administrative Assistant

University Of Michigan; Ann Arbor (MI); Hybrid; USD 32,000 - 46,000; Full time

Job summary

The Center for Campus Involvement (CCI) at the University of Michigan is hiring a Temporary Administrative Assistant to support daily office operations, front desk services, and routine administrative needs.

You will work under the CCI Director, handle calendars and meetings, assist with the Maize Pages system and Student Organization Resource Center, and help welcome students and staff in a busy campus environment.

Qualifications

• High school diploma or equivalent.
• Minimum of two years of administrative support experience or equivalent.
• Proficiency with Microsoft and Google software.

Responsibilities

• Provide general administrative and operational support for CCI (calendars, meetings, schedules, supplies).
• Front desk coverage; answer inquiries and guide visitors to campus resources.
• Direct routine front desk tasks with CCI student desk assistants.
• Route documents through approved processes.
• Back up Maize Pages admin tasks, forms and submissions.
• Support SORC operations, inventory and materials routing.
• Other duties as assigned consistent with temporary role.

Skills

Customer service

Communication

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

The Center for Campus Involvement (CCI) is a dynamic, student-focused department that serves all undergraduate and graduate students through programs, student organization administration, and learning and development. Through meaningful involvement, CCI creates transformative experiences, a vibrant community, and lifelong memories for University of Michigan students. CCI recognizes and supports over 1,700 student organizations through education, advising, advocacy and services. CCI also implements hundreds of social, educational, and cultural programs each year, focused on building community within and beyond University Unions' facilities.

University Unions drives community building and belonging through the integration of its three student union facilities (Michigan Union, Michigan League, Pierpont Commons), Center for Campus Involvement, Campus Information, meeting/event spaces, retail food, bookstore and other services to support student success. UU works in close partnership with Palmer Commons, an academic meeting facility, Conferences & Event Services and Michigan Dining to provide student-focused and customer-oriented service to the campus.

Position Summary:

The Temporary Administrative Assistant provides administrative, operational, and customer service support to the Center for Campus Involvement (CCI). The position supports daily office operations, front desk services, and routine administrative needs. The Temporary Administrative Assistant reports to the CCI Director/UU Senior Associate Director.

Responsibilities*

Administrative Support

• Provide general administrative and operational support for CCI, including calendars, meetings, scheduling, supplies, and other routine office needs.
• Provide regular CCI front desk coverage, respond to and route inquiries, and provide routine information and referrals related to CCI, student organizations, programs and services, vendor sales, University Unions, and other University resources.
• Work alongside CCI student desk assistants and provide functional direction for routine front desk tasks and daily priorities as needed.
• Assist with routing documents through appropriate processes.
• Provide backup administrative support for the Maize Pages student organization management system, including processing routine forms and submissions.
• Provide routine operational support for the Student Organization Resource Center (SORC) as needed, including supply inventory and collecting and routing materials to designated locations.

Other duties as assigned consistent with the temporary administrative nature of the position.

NOTE: This temporary position is expected to end in January 2027.

Required Qualifications*

• High school diploma or equivalent.
• Minimum of two years of administrative support experience or equivalent experience involving similar complexity and responsibility.
• Proficiency with Microsoft and Google software.

Desired Qualifications*

• Familiarity with University of Michigan administrative processes.
• Experience working with college students.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

Position Responsibilities Criteria (leadership and behavioral qualities expected in this position):

• Reliability and consistent attendance and punctuality.
• Strong attention to detail and the ability to complete multiple administrative processes on time.
• A welcoming and helpful approach to working with students, staff, and visitors.
• Ability to learn unfamiliar systems and processes quickly and respond effectively.
• Ability to communicate clearly, work collaboratively, and appropriately identify when questions or issues should be escalated.

Working Conditions:

Must be able to work 8:00am-5:00pm, Monday-Friday, at a computer in an open office workspace.

Physical Requirements:

• Repetitive tasks at a desk
• Periodically transport items weighing up to twenty-five (25) pounds, etc.

This role may have reporting obligations under Title IX and Clery.

Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.

Salary may vary depending on qualifications, experience, and education of the selected candidate.

Relocation will not be offered for this role.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.