Temporary Accounts Payable & Receivable Specialist

MarketFully; United States; A distancia; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

MarketFully is seeking a detail-oriented Temporary Accounts Payable Clerk / AR & Collections Administrator to support our Accounting team during a staffing transition. This role handles vendor invoices, collections, and billing support in a fast-paced environment, working remotely.

You will use Sage Intacct and Ramp to process invoices, reconcile statements, and manage client portals, during an initial 3-month assignment with potential extension.

Formación

• 2+ years of AP/AR, collections or billing experience.
• Sage Intacct experience required.
• Strong written and verbal communication skills.
• Proficient in Excel and Outlook.
• Ability to manage a high volume of emails and customer communications.

Responsabilidades

• Process vendor invoices in Sage Intacct with correct coding and approvals.
• Prepare check runs for review and reconcile vendor statements.
• Handle accounts payable month-end close activities.
• Reconcile Ramp transactions with Sage Intacct during month end.
• Monitor customer accounts and pursue past-due balances via email/phone.
• Distribute invoices and statements to customers and portals, with accurate notes.

Conocimientos

Attention to detail

Communication skills

Excel

Email management

Independent work

Multi-tasking

Herramientas

Sage Intacct

Ramp

Descripción del empleo

Remote

Temporary (initial 3 months with a view for possible extension)

About MarketFully Group

We're a content agency helping global brands create and localise search-focused content across languages and markets. We work with in-house marketing teams to deliver content that's accurate, on-brand, and built to rank.

The opportunity

We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support. The ideal candidate will have hands‑on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast‑paced environment. You are a self‑starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training. You are comfortable communicating with customers regarding past‑due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.

What you'll do

Accounts Payable

• Process vendor invoices in Sage Intacct and ensure proper coding and approvals.
• Prepare check run for review.
• Reconcile vendor statements and research discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with month‑end AP reconciliations and close activities.
• Reconcile Bank Accounts as part of the monthly close process.

Ramp Administration

• Review and reconcile corporate card transactions within Ramp.
• Audit employee expense reports for policy compliance and proper documentation.
• Ensure receipts, approvals, and account coding are complete and accurate.
• Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.

Accounts Receivable, Collections & Customer Support

• Monitor customer account balances and collections activity.
• Proactively follow up on outstanding invoices through email and phone communication.
• Research and resolve billing disputes in collaboration with internal teams.
• Respond to customer inquiries regarding invoices, statements, and account balances.
• Distribute invoices and account statements to customers as requested.
• Maintain detailed collections of notes and customer correspondence records.
• Escalate delinquent accounts and collection concerns to management.

Invoice Portal Management

• Assist with uploading customer invoices to client procurement and payment portals.
• Assist with monitoring invoice acceptance and resolving portal submission errors.
• Support month‑end invoice distribution and billing activities.
• Maintain documentation related to customer billing requirements and portal access.
• Coordinate with operations and account teams to ensure timely invoice delivery.

General Accounting Support

• Assist with month‑end close activities.
• Prepare schedules and reconciliations as assigned.
• Support internal and external audit requests (potentially).
• Maintain organized accounting records and electronic documentation.
• Perform other accounting and administrative duties as assigned.

What we're looking for

Required

• 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.
• Experience with Sage Intacct required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Ability to manage a high volume of emails and customer communications.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Preferred

• Experience with customer invoice portals and procurement systems.
• Experience with Ramp.
• Experience in a multi‑entity environment.
• Experience with professional services, marketing, technology, or media companies.
• Familiarity with month‑end close procedures and billing cycles.