Accounts Receivable & Payable Specialist

WOW Remote Teams; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

100% remote work environment

Long-term role with a well-established company

Collaborative work environment

Job summary

A reputable virtual financial services firm is seeking an Accounts Receivable & Payable Specialist to support its financial operations. In this remote role, you will generate invoices, apply payments, and manage financial records. The ideal candidate will possess at least 5 years of accounting experience, be proficient with ERP systems, and have strong organizational skills. This is a full-time position with opportunities to contribute to crucial processes within a collaborative environment, ensuring the reliability of financial workflows.

Qualifications

• 5+ years of experience in accounts receivable, accounts payable, or bookkeeping roles.
• Professional-level English communication skills, both written and verbal.
• Reliable internet connection and a personal computer capable of supporting virtual desktop sessions.

Responsibilities

• Generate and send customer invoices through the company’s ERP system.
• Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments.
• Monitor accounts receivable aging reports and follow up on outstanding balances.
• Communicate with customers regarding invoice status and payment timelines via email.

Skills

Accounts receivable

Accounts payable

Bookkeeping

Microsoft Excel

Communication skills

Education

Associate’s or Bachelor’s degree in Accounting

Tools

Sage 300

Microsoft Teams

Job description

Accounts Receivable & Payable Specialist

Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows. The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.

The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long‑standing relationships with clients and partners.

This is a fully remote, detail‑oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Generate and send customer invoices through the company’s ERP system
• Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments
• Monitor accounts receivable aging reports and follow up on outstanding balances
• Communicate with customers regarding invoice status and payment timelines via email
• Process credit memos and assist with account reconciliation tasksCollaborate with Sales and Project Management teams to maintain accurate customer accounts
• Enter vendor invoices into the ERP system while ensuring accuracy and completeness
• Match vendor invoices with purchase orders and packing documentation
• Prepare weekly payment runs including checks and ACH payments for internal approval
• Maintain organized records of vendor information, invoices, and payment histories
• Communicate with vendors to resolve billing discrepancies or questions
• Perform daily transaction entry and bookkeeping tasks within the ERP system
• Assist with month‑end close activities and reconciliation processes
• Support bank and credit card reconciliations
• Maintain accurate financial records that are organized and ready for auditing
• Remain available during Eastern Time business hours through Microsoft Teams
• Provide proactive updates regarding financial items, open issues, or discrepancies
• Identify potential financial discrepancies early and elevate them when necessary
• Coordinate with internal teams such as Sales and Operations when financial clarification is needed

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

• Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles
• Experience working with ERP systems, preferably Sage 300
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data organization
• Professional‑level English communication skills, both written and verbal
• Reliable internet connection and a personal computer capable of supporting virtual desktop sessions

Qualifications

• Experience using Sage 300 is strongly preferred
• Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable
• Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered
• Strong organizational skills and attention to detail
• Ability to manage structured financial workflows independently
• Comfortable working remotely in a collaborative environment
• Ability to handle confidential financial information with discretion

Full‑time position

• 100% remote work environment
• Long‑term role with a well‑established U.S. company
• Opportunity to join the team during a period of operational modernization
• Collaborative work environment where contributions have a direct impact
• Opportunity to take ownership of important accounting processes