Accounts Receivable/Accounts Payable Specialist (On-Site)

WAVEPOINT3PL; North East (Erie County); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Paid Vacation

Sick Time

Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Account

8 Paid Holidays

Life Insurance

401(k) Retirement Savings

Job summary

Wavepoint 3PL is seeking an accounting-oriented professional to manage accounts receivable and payable, perform data entry and payments processing, and support financial controls across business units.

Responsibilities include processing invoices, reconciling ledgers, and assisting during audits, with strong attention to detail and confidentiality. This role requires solid communication with vendors and internal teams in a fast-paced environment.

Qualifications

• Experience in accounts receivable/payable and general accounting.
• Knowledge of credit practices and collections regulations.
• Strong numerical and data entry skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent interpersonal and communication skills.

Responsibilities

• Prepare bills, invoices, and payments with accuracy and obtain authorization of payments.
• Verify, classify, compute, record, and post accounts receivable transactions.
• Reconcile account ledgers to ensure proper posting.
• Assist with internal and external audits and compliance.
• Support improvements to accounting processes to reduce errors and improve efficiency.
• Communicate effectively with vendors, customers, employees, and team.

Skills

Accounts receivable/payable

Accounting principles

Data entry

Attention to detail

Confidential information handling

Interpersonal skills

Communication

Tools

QuickBooks

NetSuite

Microsoft Office

Job description

Description

The legacy that is today Wavepoint 3PL is a story of successfully creating and executing customer-driven solutions that align with ever-changing market conditions, born out of the demand for single-source logistics both responsive and competitive. We’d like to say we planned it all back in 1978 when we booked the first truckload, but, in full disclosure, we followed the market as it drove us to where we are today. Things have changed – and keep changing – and we're a 3PL provider for these times. Grassroots growth of individual trucking, warehousing, and brokerage enterprises brought together under new entrepreneurial leadership, is now aligned with the shared visions of excellence, supported by a talented staff and best-in-class assets, and the all-important ‘can do’ spirit.

Summary:

Provide financial, administrative, and clerical services to one or all business units of the organization efficiently and accurately. The incumbent will be responsible for performing data entry, data verification, processing, and monitoring incoming payments.

• Prepare bills, invoices, and payments with accuracy and obtain authorization of payments.
• Perform financial transactions with integrity and in compliance with financial policies and procedures set forth by federal and state regulations.
• Verify, classify, compute, record, and post account receivable transactions.
• Reconcile account ledgers to ensure proper posting.
• Verify discrepancies and recommend resolution.
• Maintain financial security by following internal accounting controls.
• Ensure that margins and markups are calculated and reported accurately to minimize adverse financial risk.
• Provide support during internal and external audit events when requested.
• Work collaboratively to streamline accounting processes to improve efficiency and reduce errors within the process.
• Exhibit exceptional verbal communication skills and proper telephone etiquette when answering the phone for vendors, customers, employees, and team.
• Validate vendor bills and prepare for payment.
• Enter carrier information, including W-9 and insurance information.
• Assist with other accounting-related activities such as bank reconciliation, etc.

Benefits Offered:

• Competitive Wages
• Paid Vacation and Sick time
• Medical/Dental/Vision Insurance
• Flexible Spending Account
• 8 Paid holiday days
• Company-paid Life Insurance
• Company match 401(k) Retirement Savings

Requirements

Qualifications:

• Proven work experience relative to accounts receivable/accounts payable, accounting, or relevant industry experience.
• Proficient understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proficient ability to calculate and manage financial figures and records and apply logical reasoning to resolve data point errors.
• Attention to detail, accuracy, and data entry skills.
• Ability to handle confidential and sensitive business information.
• Experience with QuickBooks, NetSuite, and Microsoft Office products (Word/Excel)
• Must possess and display strong interpersonal skills to effectively communicate with vendors, customers, employees, and team.