Temporary Accounting Technician I

SJC San Juan College

Farmington (MN)

On-site

USD 30,000 - 34,000

Part time

14 days+

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Benefits offered by this job

Medical, dental, vision

Paid leave

Public Pension Plan

403(b) / 457 / Roth plans

Flexible Spending Accounts

Life and Disability coverage

Wellness incentives

Employee Assistance Program

Tuition waiver

Gym membership

Library services

Job summary

San Juan College in Farmington, NM seeks a part-time Accounting Support Specialist to assist the Controller and Business Office. The role performs accurate and efficient technical duties and delivers positive customer service to help maintain the integrity of the college's financial operations and internal controls.

Key duties include managing receivables, invoicing, processing payments, cashiering, and supporting journal entries and budgeting, while ensuring compliance with GAAP and FERPA

Qualifications

GAAP knowledge and college policies.
Knowledge of computers and job-related software programs.
Strong customer service skills.
Ability to make decisions and solve problems.
Ability to prepare a variety of reports.
Strong oral and written communication.

Responsibilities

Manage, reconcile, invoice, process or apply payments, and resolve issues for college programs.
Administers, monitors, balances, reconciles and invoices various accounts and prepares reports/journal entries.
Processes financial aid payments and student refunds; invoices sponsors.
Performs cashier duties and maintains accurate cash handling and account balances.
Processes payments and provides information to students, staff, third parties.
Maintains files and records; handles mail and document processing.
Performs related duties as assigned.

Skills

GAAP knowledge

College policies

Computers & software

Customer service

Decision making

Report preparation

Written communication

Education

High school education and specialized training

Job description

Compensation

Compensation: $19.65 per hour, 29 hours per week This is a fixed-term position through 11/30/2027. Compensation Type: Non-Exempt Employment Type: Regular Grade: NE08

Position Summary

This position performs accurate and efficient technical duties and provides positive customer service in support of the Controller, Assistant Controllers and assigned Business Office operations to help maintain the integrity of the Colleges financial operations and internal controls.

Major Duties

Manage, reconcile, prepare invoices, process or applies payments, and resolve issues for a variety of College programs or services covering third-party or vendors accounts and manage receivables; as assigned.
Administers, monitors, balances, reconciles and invoices various accounts which may include pre-approval of charges; prepares monthly reports; invoices; posts activity; prepare or posts journal entries and/or budget adjustments; as assigned.
Processes financial aid payments and student refunds; prepares and invoices sponsors for student tuition, fees, books, etc.; reconciles and balances student and other accounts; as assigned.
Performs cashier duties to include monitoring, posting, and reconciling cash to receipts and the accounting system while maintaining accurate account balances following internal controls and proper cash handling procedures; as assigned.
Processes payments; provide accurate information to students, employees or third parties concerning accounts; processes reports, staff, family or faculty waivers; as assigned.
Maintains files and records; sorts and distributes mail; copies, scans and/or index documents; as assigned.
Performs related duties as assigned.

Knowledge Required By The Position

Knowledge of generally accepted accounting principles.
Knowledge of college policies and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in decision making and problem solving.
Skill in the completion of a variety of reports.
Skill in oral and written communication.

Supervisory Controls

The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines

Guidelines include following FERPA authorizations regarding student records; adhering to Generally Accepted Accounting Principles (GAAP), College and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Complexity/Scope of Work

The work consists of related technical and customer service duties. Strict regulations and the need for accuracy contribute to the complexity of the position. The purpose of this position is to provide technical and customer service support for office operations. Success in this position contributes to the efficiency and accuracy of those operations.

Contacts

Contacts are typically with co-workers, faculty, staff, students, parents, bank personnel, auditors, vendors, and members of the general public. Contacts are typically to give or exchange information, to resolve problems, or to provide services.

Physical Demands/Work Environment

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects. The work is typically performed in an office.

Supervisory and Management Responsibility

None.

Minimum Qualifications

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
Ability to be bonded.

Required Documents

Cover Letter (Required)
Curriculum Vitae (CV) or Resume (Required)

EEO Statement

San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws. San Juan College serves as a regional leader in education and provides quality education to approximately 10,000 students seeking academic credit and non-credit programs through face-to-face and online classes each year. San Juan College is proud to serve a unique and culturally diverse population.

Location

Nestled in the northwest corner of New Mexico, Farmington is the hub of the Four Corners region and is home to the stunning main campus and four satellite centers of San Juan College. Farmington is located one hour south of Durango, Colorado, three hours northwest of Santa Fe and Albuquerque, and three hours southeast of Moab, Utah. Along with the phenomenal weather, Farmington offers over 50 beautifully maintained city parks and thousands of acres of terrain, enough to satisfy any outdoor enthusiast. Enjoy mountain biking, hiking, boating, skiing, off-roading and more, or spend time at any of our three rivers and four lakes. Farmington also boasts a superb variety of special cultural events, museums, galleries, and local theater group events year-round.

Benefits