Temp to Perm - Admin Asst; Human Resources

Contract Pharmacal Corp.; Hauppauge (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Contract Pharmaceutical Corp. is seeking an HR Administrative Assistant to provide administrative support across the HR department. The role includes maintaining HRIS records, onboarding/offboarding tasks, and assisting with recruitment and employee inquiries.

The ideal candidate will have a Bachelor’s degree and 1–3 years in HR administration, with bilingual Spanish skills preferred. Proficiency in MS Office and Smartsheets is a plus; there is potential travel between nearby facilities as

Qualifications

• Bachelor’s degree required.
• 1–3 years of administrative HR experience preferred.
• Bilingual in Spanish preferred.
• Proficient in MS Office; Smartsheets a plus.

Responsibilities

• Assist with recruiting coordination with TA team and management; schedule and pre-interview facilitation.
• Process onboarding and offboarding paperwork; including E-verify.
• Monitor work authorizations; manage I-9s and E-Verify TNs.
• Maintain and verify HRIS records and reports.
• Handle employee inquiries via calls, emails, or walk-ins; assist bilingual staff.
• Manage badge system and parking permits; enroll hourly staff to timeclocks.
• Contribute to HR policies, procedures, and departmental goals.
• Assist in HR-related training and new-hire onboarding.
• Maintain confidential records and organize filing.

Skills

Bilingual in Spanish

Excellent oral and written comms

Fast-paced environment

Detail-oriented and organized

Education

Bachelor’s degree

Tools

MS Office (Excel, Word)

Smartsheets

Job description

Description

Position Summary:

The Human Resources Administrative Assistant’s primary responsibility is to provide administrative support, assistance, and resources to all CPC employees and the Human Resources Department. This includes assisting with daily HR operations, maintaining employee records in HRIS, coordinating employee-related activities, and ensuring the department runs efficiently while supporting the needs of employees and management.

Requirements

Responsibilities:

• Assist with recruiting by working with the TA team and management to ensure proper staffing levels for multiple buildings; facilitate scheduling and pre interview process. Attend occasional job fair.
• Review and process onboarding and offboarding paperwork including E-verify.
• Follow up on current employee’s expiring work authorization and manage any I-9’s/ E-verify Tentative Non-confirmations for new hires.
• Complete and maintain forms, including employment and wage verifications.
• Verify agency employees’ timesheets and input on spreadsheets. Reconcile agency invoices with hours worked for the respective period.
• Maintain Human Resources Information System records and compile reports.
• Keep employee records up to date by processing employee status changes in a timely fashion such as address changes, name changes, and I-9 re-verifications. Process Union terminations.
• Review and enter disciplinary action for employees in HRIS.
• Assist employees as needed via phone calls/emails or walk-ins. Liaison for bilingual employees who need assistance with HR requests.
• Manage badge system, create/update employee badges. Maintain Parking Permits.
• Enroll and re-enroll hourly employees to timeclocks.
• Contribute to the development and implementation of departmental goals, company policies and procedures, to support operational efficiency and achieve company objectives.
• Assist in HR related training. Training new hires in HR department functions.
• Review the No Hour’s report and follow up with managers.
• Maintain confidential information/records.
• Filing, scanning, and copying as needed.
• Special projects or assignments, and other responsibilities as assigned by the management team

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• May be required to lift up to 50 lbs., stand, bend, climb stairs.
• Specific vision abilities required include close vision, ability to focus.

Education and Experience:

• Bachelor’s degree required.
• 1-3 years of administrative experience preferably in Human Resources required.

Skills and Abilities:

• Bilingual in Spanish preferred.
• Excellent oral and written communications skills.
• Proficient in using MS Office programs, especially Excel and Word. Smartsheets a plus.
• Ability to work in a fast-paced environment.
• Ability to prioritize, multitask, detailed-oriented, and organized.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Must be able to have own transportation for occasional travel to other facilities in surrounding area

Supervisory Responsibilities:

• None

Work Environment:

• Work environment in production operations facilities include close proximity to heavy machinery and pharmaceutical powders.
• Potential to move between production operations sites/areas to complete job functions.
• Hours/Travel may be subject to changed based on management/company discretion.

Personnel Protective Equipment or Attire Required for Position:

• As needed