Temp Public Records Compliance Analyst

City of Kirkland; Kirkland (WA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive wages

Awesome benefits

Childcare programs

Training and career development

Job summary

The City of Kirkland is seeking a Temporary Public Records Specialist to coordinate responses to public disclosure requests and maintain records of compliance. You will administer the disclosure software and work with multiple departments to assemble complete responses.

Ideal candidates will have a bachelor's degree or equivalent experience, familiarity with public records laws, and strong analytical and communication skills.

Qualifications

• Bachelor's degree or equivalent work experience in a legal setting or public agency.
• Paralegal Studies certificate desirable.
• Experience with public disclosure, litigation discovery, or records management preferred.
• Strong analytical, organizational, and interpersonal skills.
• Excellent oral and written communication skills.

Responsibilities

• Coordinate timely and appropriate responses to public disclosures requests received by the City.
• Maintain information tracking log, documentation, and statistics to substantiate compliance with Public Records Act requirements, the Model Rules, Kirkland Municipal Code, and Kirkland Public Records Act Rules.
• Administer the public disclosures software used for on-line requests and tracking.
• Provide training on public records compliance; consult with/direct City employees on the requirements of the Public Records Act and applicable City Code and rules.
• Prepare response letters to requestors; schedule appointments for review of records; oversee review of records; respond to questions related to the City's public records ordinance and rules including the appeal process and closure of requests.
• Provide preliminary research on location of responsive records; collaborate with departments on production of records responsive to requests; establish timeframes for responses; coordinate assembly of multi-departmental responses.
• Review collected records to ensure they are responsive and complete according to the request.
• Conduct research and analysis to determine if collected records are exempt from production; redact exempt information.
• Develop and maintain performance measures documenting volumes and complexity of requests and work effort required to comply with state law, policies and procedures.
• Provide routine updates on status of requests and performance measures to Public Records Steering Team.
• Assist the City Attorney's Office in establishing/maintaining legal holds and collecting records in all media in response to litigation discovery requests.
• Provide backup for other City Clerk's Office functions as needed.
• Perform special projects in support of the City Clerk, City Attorney, and/or Director of Finance and Administration.

Skills

Analytical thinking

Organizational skills

Interpersonal skills

Oral and written communication

Customer service

Discretion and confidentiality

Education

Bachelor's degree or equivalent

Paralegal certificate desirable

Tools

Microsoft Office

Public records software

Job description

The City of Kirkland is seeking a Temporary Public Records Specialist to coordinate responses to public disclosure requests and maintain records of compliance. You will administer the disclosure software and work with multiple departments to assemble complete responses.

Ideal candidates will have a bachelor's degree or equivalent experience, familiarity with public records laws, and strong analytical and communication skills.