Temporary Public Disclosure Analyst

City of Kirkland; Kirkland (WA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive wages

Awesome benefits

Childcare programs

Training and career development

Job summary

The City of Kirkland is seeking a Temporary Public Records Specialist to coordinate responses to public disclosure requests and maintain records of compliance. You will administer the disclosure software and work with multiple departments to assemble complete responses.

Ideal candidates will have a bachelor's degree or equivalent experience, familiarity with public records laws, and strong analytical and communication skills.

Qualifications

• Bachelor's degree or equivalent work experience in a legal setting or public agency.
• Paralegal Studies certificate desirable.
• Experience with public disclosure, litigation discovery, or records management preferred.
• Strong analytical, organizational, and interpersonal skills.
• Excellent oral and written communication skills.

Responsibilities

• Coordinate timely and appropriate responses to public disclosures requests received by the City.
• Maintain information tracking log, documentation, and statistics to substantiate compliance with Public Records Act requirements, the Model Rules, Kirkland Municipal Code, and Kirkland Public Records Act Rules.
• Administer the public disclosures software used for on-line requests and tracking.
• Provide training on public records compliance; consult with/direct City employees on the requirements of the Public Records Act and applicable City Code and rules.
• Prepare response letters to requestors; schedule appointments for review of records; oversee review of records; respond to questions related to the City's public records ordinance and rules including the appeal process and closure of requests.
• Provide preliminary research on location of responsive records; collaborate with departments on production of records responsive to requests; establish timeframes for responses; coordinate assembly of multi-departmental responses.
• Review collected records to ensure they are responsive and complete according to the request.
• Conduct research and analysis to determine if collected records are exempt from production; redact exempt information.
• Develop and maintain performance measures documenting volumes and complexity of requests and work effort required to comply with state law, policies and procedures.
• Provide routine updates on status of requests and performance measures to Public Records Steering Team.
• Assist the City Attorney's Office in establishing/maintaining legal holds and collecting records in all media in response to litigation discovery requests.
• Provide backup for other City Clerk's Office functions as needed.
• Perform special projects in support of the City Clerk, City Attorney, and/or Director of Finance and Administration.

Skills

Analytical thinking

Organizational skills

Interpersonal skills

Oral and written communication

Customer service

Discretion and confidentiality

Education

Bachelor's degree or equivalent

Paralegal certificate desirable

Tools

Microsoft Office

Public records software

Job description

Note: This role is a Temporary opportunity with an anticipated end date of June, 15 2027. The anticipated end date is subject to departmental and budgetary considerations.

Principal Accountabilities

• Coordinate timely and appropriate responses to public disclosures requests received by the City.
• Maintain information tracking log, documentation, and statistics to substantiate compliancewithPublicRecordsActrequirements,theModelRules,KirklandMunicipal Code, andKirklandPublic Records ActRules.
• Administerthepublic disclosuresoftware usedforon-linerequestsandtracking.
• Provide training on public records compliance; consult with/direct City employees on the requirements of the Public Records Act and applicable City Code and rules.

Essential Functions

• Communicate with requesters in order to provide \"fullest assistance\" to and \"most timely possible action\" on public disclosure requests, including clarifying and prioritizing elements of the requests, estimating reasonable timeframes for response, and memorializing the communications in writing. Prepare response letters to requestors; schedule appointments for review of records; oversee review of records; and respond to questions related to the City's public records ordinance and rules including the appeal process and closure of requests.
• Provide preliminary research on location of responsive records, andcollaborate with departments onproduction ofrecordsresponsive to requests.Establish timeframes for responses.Coordinate assembly of multi-departmental responses.
• Review collected records to ensure they are responsive and complete according to the request submitted to the City.
• Conduct research and analysis todetermine if collected records are exempt from production inwhole or inpart,and coordinatewith the City Attorney's Office for reviews ofrecords, orportions ofrecords, determined to beexempt.Redact exempt information from responsive records.
• Develop and maintain a varietyofperformance measures documenting volumes and complexity ofrequests and work effort required tocomply with state law,policies and procedures.
• Provideroutineupdatesonthestatusofrequestsandperformance measures toPublic Records Steering Team.
• Assist the City Attorney's Office in establishing/maintaining legal holds and collecting records in all media in response to litigation discovery requests.

Peripheral Duties

• Provide backup for other City Clerk's Office functions as needed.
• Perform special projects in support of the City Clerk, City Attorney, and/or Director of Finance and Administration.
• Perform other duties as assigned.

Why Kirkland?

Ranked as one of the most livable cities in America, Kirkland is an attractive and inviting place to live, work, and visit. We have big city vision while maintaining a small-town, community feel. If you are a candidate with the desire to join an organization looking to innovate into the future, the City of Kirkland is the place for you!

If you ask our employees why they love where they work, they will tell you about the great people, work environment, supportive leadership and City Council, and innovation.

We also invest in you!

Competitive Wages

We strive to maintaincompetitive compensation packages and work to provide wages that meet the knowledge, skills, and abilities of ouremployees.

Awesome benefits

The City offers benefits that are unmatched by most other employers.

Childcare Programs

To help address the challenge of reliable childcare, the City of Kirkland has agreements with two local childcare providers that offer discounted rates for our employees at 10 locations within 20 miles of Kirkland.

Training and Career Development

The City of Kirkland believes in developing its employees. You will have access to training opportunities designed for career development and advancement based on your position, skills, and interests.

• Experience with public disclosure, litigation discovery, or records management preferred.
• Strong analytical, organizational, and interpersonal skills.

• Experience working within acomplex records/informationenvironment involving application and interpretation of rules, regulations, and policies.
• Experience in analyzing large volumes ofcomplex information under strict legal deadlines.Mustbeabletomanage multiplepublicrecordsrequests simultaneously.
• Abilitytomaintain strictconfidentialityandexercise discretion andsounddecision making when handling sensitive documents.
• Ability to conduct document and file searches in electronic and paper document filing systems. Ability to work with technical staff to access records in electronic file formats from various storage systems.
• Mustbedetailorientedandcustomerservicefocused.
• Demonstrate aworkingknowledge ofthePublicRecordsActandAttorneyGeneral's Model Rules.
• Abilitytodocumentinformationresearch,practices,andresources.
• Excellentoralandwritten communicationskills.
• Abilitytohandle multiple andcompeting deadlines andpriorities, organize andmanage workload, and make decisions necessary to respond to information requests in an expeditious manner.
• Abilitytoworkcooperativelyandrespectfullywiththepublicandstaff.
• Working knowledge of and demonstrated skill in the use of Microsoft: Office applications. Experience with electronic records or public disclosure systems is preferred.
• Abletodevelop anddeliver training to department staffonpublic records compliance and records retention, including Kirkland public records ordinance and rules.
• Abilityto take initiative and work independently as well as part of a team.

Minimum Qualifications

Bachelor'sDegreeor equivalentprogressivelyresponsiblework experiencein a position with similar duties in a legal setting or public agency environment, or similar, related experience.

Certificate in Paralegal Studies highly desirable.

Working Conditions

Perform work in an office environment. Prolonged periods of sitting and computer keyboard entry are a routine part of this job.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf at 711.

Final candidates for this position will be required to successfully complete a background check, consistent with applicable law.