Temp On-Site Recruitment Coordinator - Santa Clara

Mindrift; San Francisco (CA); On-site; USD 34,000 - 48,000; Full time

Job summary

Toloka AI is seeking On-Site Recruitment Coordinators for an on-site research project in Santa Clara Valley, CA. This full-time temporary role supports participant recruitment, check-in, and coordination for a short-term assignment running from November 2026 through March 2027.

You will recruit, screen, schedule, and guide participants, acting as the primary on-site contact and ensuring smooth daily operations with a collaborative team of coordinators.

Qualifications

• At least 1 year of experience in a people-facing role such as hospitality, events, front desk operations, customer service, or coordination.
• Strong interpersonal skills and a warm, patient, approachable communication style.
• Excellent organizational skills and the ability to manage multiple schedules and priorities.
• A calm, practical, and solution-oriented approach to unexpected situations.
• Clear and professional verbal and written communication skills in English.
• Reliability, punctuality, and flexibility when schedules or priorities change.
• Availability to work on site full-time, Monday through Friday, in Santa Clara Valley.

Responsibilities

• Actively recruit participants for research sessions through local outreach, in-person conversations, phone calls, and messages.
• Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
• Assist with participant screening, registration, scheduling, and required paperwork.
• Follow up with interested participants, answer questions, and help them complete the registration process.
• Send booking confirmations and reminders to encourage attendance and reduce no-shows.
• Welcome participants on arrival, manage check-in, and guide them through the next steps.
• Serve as the main point of contact for participants on site, helping them feel comfortable and supported throughout their visit.
• Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
• Keep the site organized, stocked, and prepared for each session.
• Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.

Skills

People-facing experience

Interpersonal skills

Organizational skills

English communication

Reliability & punctuality

On-site work

Tech-savvy (smartphones & spreadsheets

Job description

Toloka AI is seeking On-Site Recruitment Coordinators for an on-site research project in Santa Clara Valley, CA. This full-time temporary role supports participant recruitment, check-in, and coordination for a short-term assignment running from November 2026 through March 2027.

You will recruit, screen, schedule, and guide participants, acting as the primary on-site contact and ensuring smooth daily operations with a collaborative team of coordinators.