On-Site Recruitment Concierge - Temp (Santa Clara)

Mindrift; California; On-site; USD 34,000 - 49,000; Full time

Job summary

Toloka AI is hiring On-Site Recruitment Coordinators for a temporary, full-time project in Santa Clara Valley, California. You will recruit participants, manage check-in, and coordinate daily sessions to ensure smooth operation on-site.

Work is Monday–Friday, on-site, with an expected assignment from November 2026 to March 2027. You will be the main contact for participants and collaborate with three other coordinators to maintain organized scheduling and flow.

Qualifications

• At least 1 year in a people-facing role such as hospitality, events, front desk operations, customer service, or coordination.

Responsibilities

• Actively recruit participants for research sessions through local outreach, in-person conversations, phone calls, and messages.
• Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
• Assist with participant screening, registration, scheduling, and required paperwork.
• Follow up with interested participants, answer questions, and help them complete the registration process.
• Send booking confirmations and reminders to encourage attendance and reduce no-shows.
• Welcome participants on arrival, manage check-in, and guide them through the next steps.
• Serve as the main point of contact for participants on site, helping them feel comfortable and supported throughout their visit.
• Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
• Keep the site organized, stocked, and prepared for each session.
• Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.

Skills

People-facing experience

Interpersonal skills

Organization

English communication

Reliability / punctuality

On-site availability

Tools

Smartphone proficiency

Basic spreadsheets

Job description

Toloka AI is hiring On-Site Recruitment Coordinators for a temporary, full-time project in Santa Clara Valley, California. You will recruit participants, manage check-in, and coordinate daily sessions to ensure smooth operation on-site.

Work is Monday–Friday, on-site, with an expected assignment from November 2026 to March 2027. You will be the main contact for participants and collaborate with three other coordinators to maintain organized scheduling and flow.