On-Site Recruitment Coordinator - Temporary (Santa Clara)

Mindrift; Iowa; On-site; USD 34,000 - 49,000; Full time

Job summary

Toloka AI is hiring On-Site Recruitment Coordinators to support participant recruitment and daily operations for an on-site research project in Santa Clara Valley, CA. You will recruit, screen, schedule, and check participants in, acting as the main on-site contact to ensure a smooth, welcoming visit.

This full-time, on-site temporary role runs from November 2026 through March 2027, with daily coordination across a small team of coordinators.

Qualifications

• At least 1 year in a people-facing role such as hospitality, events, front desk operations, customer service, or coordination.
• Clear and professional English verbal and written communication.
• Excellent organizational skills with the ability to manage multiple schedules.
• Reliable, punctual, and flexible when priorities change.
• Comfort using smartphones, messaging apps, and basic spreadsheets.

Responsibilities

• Actively recruit participants for research sessions through local outreach and other channels.
• Identify potential participants, explain the opportunity, and encourage signup.
• Assist with screening, registration, scheduling, and paperwork.
• Follow up with interested participants and help complete registration.
• Send confirmations and reminders to reduce no-shows.
• Welcome participants on arrival and guide them through check-in.
• Serve as main site contact for participants and ensure a smooth visit.
• Coordinate daily schedules and handle rescheduling and last-minute openings.
• Keep the site organized and prepared for each session.
• Track recruitment progress, attendance, and lead daily updates to the team.

Skills

People skills

Organizational skills

English communication

Reliability

Smartphone proficiency

Tools

Spreadsheets

Job description

Toloka AI is hiring On-Site Recruitment Coordinators to support participant recruitment and daily operations for an on-site research project in Santa Clara Valley, CA. You will recruit, screen, schedule, and check participants in, acting as the main on-site contact to ensure a smooth, welcoming visit.

This full-time, on-site temporary role runs from November 2026 through March 2027, with daily coordination across a small team of coordinators.