On-Site Recruitment Coordinator — Temp (Santa Clara)

Mindrift; Fremont (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Toloka AI is seeking On-Site Recruitment Coordinators for a temporary, full-time role in Santa Clara Valley, CA. The assignment runs from November 1, 2026, through March 2027, with on-site work Monday–Friday at $30 per hour.

You will recruit, screen, schedule, and check-in participants, acting as the main on-site contact to ensure smooth daily operations and a positive participant experience.

Qualifications

• At least 1 year in a people-facing role (hospitality, events, front desk, customer service, or coordination).
• Strong interpersonal and communication skills in English.
• Excellent organizational skills to manage multiple schedules and priorities.
• Clear, professional verbal and written English communication.
• Reliability, punctuality, and flexibility with changing schedules.
• Able to work on-site full-time, Mon–Fri, in Santa Clara Valley.

Responsibilities

• Actively recruit participants for research sessions through local outreach and direct contact.
• Identify potential participants, explain the study, and encourage sign-up.
• Assist with screening, registration, scheduling, and paperwork for participants.
• Follow up with interested participants and help complete registration.
• Send confirmations and reminders to reduce no-shows and improve attendance.
• Welcome participants on arrival, manage check-in, and guide next steps.
• Serve as on-site point of contact to keep participants comfortable and supported.
• Coordinate daily schedules and handle rescheduling and openings as needed.
• Keep the site organized and prepared for each session; track attendance and records.

Skills

People-facing experience

Interpersonal skills

Organizational skills

English communication

Reliability & punctuality

On-site availability

Spreadsheet basics

Tools

Spreadsheet software

Job description

Toloka AI is seeking On-Site Recruitment Coordinators for a temporary, full-time role in Santa Clara Valley, CA. The assignment runs from November 1, 2026, through March 2027, with on-site work Monday–Friday at $30 per hour.

You will recruit, screen, schedule, and check-in participants, acting as the main on-site contact to ensure smooth daily operations and a positive participant experience.