On-Site Recruitment Coordinator (Temporary)

Mindrift; Michigan; On-site; USD 62,000 - 68,000; Full time

Job summary

Toloka AI is seeking On-Site Recruitment Coordinators for an on-site research project in Santa Clara Valley, CA. This full-time temporary role supports participant recruitment, check-in, scheduling, and day-to-day operations.

You'll be the primary on-site contact, welcoming participants, guiding them through the process, and ensuring smooth sessions with a small team. You'll collaborate with three other coordinators to manage recruitment, scheduling, and on-site activities.

Qualifications

• At least 1 year in a people-facing role such as hospitality, events, or front desk.
• Strong interpersonal skills and warm, patient communication.
• Excellent organizational skills and ability to manage multiple schedules.
• Proficient English, both spoken and written.
• Reliable, punctual, and flexible with changing priorities.

Responsibilities

• Actively recruit participants for research sessions through local outreach, in-person conversations, phone calls, and messages.
• Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
• Assist with participant screening, registration, scheduling, and required paperwork.
• Follow up with interested participants, answer questions, and help them complete the registration process.
• Send booking confirmations and reminders to encourage attendance and reduce no-shows.
• Welcome participants on arrival, manage check-in, and guide them through the next steps.
• Serve as the main point of contact for participants on site, helping them feel comfortable and supported throughout their visit.
• Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
• Keep the site organized, stocked, and prepared for each session.
• Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.

Skills

People-facing experience

Hospitality

Customer service

Coordination

Organizational skills

English communication

Reliability & punctuality

Flexibility

Tools

Smartphones

Messaging apps

Spreadsheets

Job description

Toloka AI is seeking On-Site Recruitment Coordinators for an on-site research project in Santa Clara Valley, CA. This full-time temporary role supports participant recruitment, check-in, scheduling, and day-to-day operations.

You'll be the primary on-site contact, welcoming participants, guiding them through the process, and ensuring smooth sessions with a small team. You'll collaborate with three other coordinators to manage recruitment, scheduling, and on-site activities.