Temp Office Specialist 2 - PH

IdahoPTV; Boise (ID); On-site; USD 21,000 - 22,000; Part time

Benefits offered by this job

Paid sick and vacation accrual

Retirement plans

Deferred compensation

Life insurance

Disability insurance

FSA

Training opportunities

Flexible hours

Telecommuting not available

Job summary

Idaho Department of Health and Welfare, Division of Public Health, has a part-time temporary Office Specialist 2 opening in Boise. Duties include data entry of vital records, reviewing certificates, and coordinating with county clerks and health professionals.

The position is not eligible for telework; schedule is 5 hours/day, Monday–Friday, 8am–5pm. Benefits are included; applicants are encouraged to apply promptly.

Qualifications

• Good knowledge of effective business English usage, spelling, punctuation and grammar.
• Experience using alphabetical, numerical or subject filing systems to include: determining file names, setting up new files, classifying, labeling, filing and retrieving.
• Experience reviewing documents for compliance with procedures.
• Ability to use a computer to enter and retrieve information.
• Experience answering a business telephone using knowledge of business telephone procedures and etiquette.

Responsibilities

• Review certificates for program compliance prior to filing.
• Work with county clerks, hospital birth clerks, medical professionals, and funeral homes to file and correct records.
• Use Bureau electronic systems to enter and retrieve information.
• Correspond with county clerks, hospital birth clerks, medical professionals, and funeral homes regarding registration of Vital events.
• Explain Bureau policies and procedures and maintain filing of certificates.

Skills

Business English

Filing systems

Document compliance

Computer proficiency

Phone etiquette

Tools

Word processing software

Job description

USA:ID:Boise | Public Health | Part Time Insurance and Retirement Eligible

14.94 - 16.00 USD per hour

Posted 7 days ago | Apply before November 8, 2026

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

The Idaho Department of Health and Welfare, Division of Public Health has an opening for part-time temporary (with benefits) Office Specialist 2 with the Idaho Bureau of Vital Records and Health Statistics office inBoise. The Idaho Bureau of Vital Records and Health Statistics is the official custodian of confidential certificates of birth, death, stillbirth, miscarriage, marriage, and divorce events that occur in the State of Idaho.
If you have an eye for detail, have exemplary data entry and organization skills, enjoy keeping busy, and like helping others we would like to meet you! Duties of this position on the Vital Records Registration team include reviewing certificates for program compliance prior to filing, working with county clerks, hospital birth clerks, medical professionals, and funeral homes to file and correct records, and using Bureau electronic systems to enter and retrieve information. The set schedule for this position will be determined by the successful candidate and their supervisor to include 5 hours per day, Monday through Friday, between 8am and 5pm.

This position is not eligible for telework.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Ensure certificates received for filing are complete per program requirements
• Data entry of Vital events from physical forms into an electronic database
• Correspond with county clerks, hospital birth clerks, medical professionals, and funeral homes asking for information regarding the registration of Vital events
• Explain Bureau policies and procedures
• Maintain filing of certificates

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of effective business English usage, spelling, punctuation and grammar. Typically gained by completion of a high school or college English courseORat least six months of experience applying these conceptsORsuccessful completion of a nine month to one year office administration course beyond high school.
• Experience using alphabetical, numerical or subject filing systems to include: determining file names, setting up new files, classifying, labeling, filing and retrieving. Typically gained by completion of an office occupations course which included hands-on experience in each of the areas listedORapproximately six months of full time work experience using and maintaining filing systems.
• Experience reviewing documents for compliance with procedures. Typically gained by at least six months of work experience where you were responsible for ensuring forms were properly completedORsuccessful completion of a nine month to one year office administration course beyond high school.
• Ability to use a computer to enter and retrieve information. Typically gained by at least six months of full-time work experience.
• Experience answering a business telephone using knowledge of business telephone procedures and etiquette. Typically gained by at least six months of full-time work experience.

Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.

• Demonstrated work experience obtaining and safeguarding confidential information. Typically gained by 6 months or more of work experience working with personally identifiable information (PII).
• Demonstrated work experience working with word processing software to generate business correspondence. Typically gained by 6 months or more of work experience with commercial software.
• Demonstrated time management and communication skills. Typically gained by 6 months or more of experience in an office or educational setting.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [e-mail]
PHONE: [phone]

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.