Temp. Medical Office Receptionist

Washington Health Medical Group; Fremont (CA); On-site; USD 31,000 - 44,000; Full time

Job summary

Washington Health Medical Group in Fremont, CA seeks a Patient Service Coordinator to handle front-desk duties, greet patients, verify insurance, schedule appointments, process paperwork, and collect payments in a fast-paced clinic.

This non-exempt, full-time role emphasizes patient-first service, accurate data entry in Epic, and coordinating referrals across clinics.

Qualifications

• High school diploma or GED required.
• 2 years of customer service experience preferred.
• Experience in a medical front desk environment is a plus.

Responsibilities

• Check in patient in Epic, verify demographics/insurance, collect co-pays.
• Greet and assist patients, screen calls, and route to appropriate staff.
• Schedule appointments and manage the daily calendar.
• Handle registrations, forms, MyChart onboarding, and authorizations.
• Maintain clean waiting area and assist with chart preparation.

Skills

Communication proficiency

Ethical conduct

Flexibility

Initiative

Time management

Education

High school graduate or GED

Job description

Job Title: Patient Service Coordinator

Job Category: Front Office Clinic

Reports To: Lead or Assistant Manager

Position Type: Full Time Position

Supervisory Responsibility: This position has no supervisory responsibilities

Exempt/Non-Exempt: Non-Exempt

Job Description:

role and responsibilities

Acts as first impression of clinic and WTMF as a whole. Ensures every interaction promotes the Patient First Ethic. Performs all roles needed for the front desk: screening, greeting, registration, booking appointments, insurance verification, processing paperwork, checking in, checking out, collecting payment, assisting in MyChart registration, obtaining authorizations.

essential functions:

1. Checks in patient in the Epic system which includes: reviewing and updating demographic information, verifying insurance, scanning copies of insurance cards, collecting co-pays and balances from patients.


2. Instructs and assists new patients on the proper completion of their new patient paperwork.


3. Continually monitors the schedule and communicates changes to patients.


4. Maintains clean waiting room and working areas.


5. Answers telephone, schedules appointments, screens calls, provides information or routes calls to the appropriate person.


6. Prepares mailing of forms for new patients to be complete, or directs patient to the website to download the forms.


7. Reviews and preps each patient chart before the visit.


8. Performs opening and closing standard procedures.


9. Checks for current referrals and/or authorizations for applicable patients. Obtains new referrals from primary care physician as necessary per office site.


10. Photocopies and faxes various documents as necessary.


11. Completes check out process including scheduling return appointments. When applicable, direct schedules appointments into other WTMF clinics.


12. Performs related tasks and assignments as necessary.


13. Complies with established organizational policies and procedures of WTMF.

Salary: $27.00 per hour

other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

physical demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee may occasionally lift up to 25 pounds.

qualifications and education requirements

1. High school graduate or GED.


2. 2 years of experience in customer service.

preferred skills

1. Communication proficiency


2. Ethical Conduct


3. Flexibility


4. Initiative


5. Time Management