Patient Care Coordinator

Pro PT Physical Therapy; Tulare (CA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Life insurance

Short-term disability

Critical illness

Hospital indemnity

401(k) with employer matching

Vacation 10 days

Sick time 5 days

Holidays 7 days

Job summary

PRO~PT Physical Therapy in Tulare, CA is seeking a Receptionist/Patient Care Coordinator to greet patients, schedule evaluations and follow-ups, answer calls, and manage front desk operations with HIPAA compliance.

This role requires familiarity with EHR systems, appointment scheduling software, and strong organizational and communication skills. Bilingual English/Spanish is preferred but not required; clinical hours are Mon-Fri 7:00 AM–6:00 PM.

Qualifications

• High school diploma or equivalent required.
• 2 years of experience as a medical receptionist or similar role.
• Basic computer skills in Google Workspace and Microsoft Office.

Responsibilities

• Greet patients and visitors professionally, providing assistance as needed.
• Check in patients, verify insurance, and collect copayments.
• Schedule follow-up appointments and manage front desk tasks.
• Manage forms, ensure completeness, and assist patients with paperwork.
• Document in medical records to reflect changes in schedules.
• Answer and transfer phone calls, and provide information to callers.
• Maintain patient records and HIPAA-compliant data entry.
• Coordinate with referring clinics and workers' compensation carriers.

Skills

Bilingual English/Spanish

Customer service

Multitasking

Time management

Data entry

HIPAA compliance

Organizational skills

Education

High School Diploma or equivalent

2 years healthcare receptionist experience

Tools

EHR systems

Appointment scheduling software

Google Workspace

Microsoft Office

Job description

• Health Care - 100% health insurance premium covered by PRO~PT for Employee
• Dental and Vision
• Employer paid group life insurance
• Additional benefits: short-term disability, critical illness, hospital indemnity, and voluntary life insurance
• Retirement - 401(k) with employer matching

Position Title: Receptionist/Patient Care Coordinator

Benefits:

• Health Care - 100% health insurance premium covered by PRO~PT for Employee
• Dental and Vision
• Employer paid group life insurance
• Additional benefits: short-term disability, critical illness, hospital indemnity, and voluntary life insurance
• Retirement - 401(k) with employer matching
• Vacation - 10 days paid vacation, 5 days designated sick time, 7 paid holidays

Clinic hours are Monday-Friday 7:00 AM - 6:00 PM. Employee's 8 hour shift will fall within the clinic hours as determined by the Clinic Director.

General Summary

The Patient Care Coordinator position is responsible for patient care to include greeting of customers, scheduling initial evaluations as well as follow up appointments, answering and/or transferring phone calls, maintaining order of the front office, efficiently and accurately utilizes the software that the Patient Care Coordinator is responsible for, and to ensure that all statistical data is tracked and kept up to date. Enthusiastic work ethic, attention to detail, strong multitasking and time management skills, and a friendly and compassionate demeanor are essential.

Key Responsibilities

• Welcome patients and visitors in a friendly and professional manner, providing assistance and direction as needed, and ensuring a positive first impression.
• Check in patients for appointments, verify insurance coverage and collect copayments as needed.
• Scheduling of follow-up appointments for patients.
• Distribute and collect medical forms, consent forms, and patient information packets, ensuring completion and accuracy, and assisting patients with filling out forms as needed.
• Document in medical records, when necessary, to explain cancellations of or changes in the physical therapy schedules.
• Answering incoming phone calls, transferring phone calls, taking messages and providing information to callers.
• Update referring clinics and Workers Compensation carriers with updated progress reports.
• Manage prescription log in Dashboard.
• Maintain accurate and up-to-date patient records, including demographic information, medical history, insurance details, and appointment schedules, ensuring confidentiality and compliance with HIPAA regulations.
• All other duties as assigned (i.e. assisting in training dept. staff, ordering supplies, etc.)

Essential Skills And Abilities

• Bilingual English/Spanish preferred but not necessary.
• Familiarity with electronic health record (EHR) systems.
• Knowledge of medical terminology and health insurance plans.
• Ability to work under pressure in a fast-paced environment.
• Experience with appointment scheduling software.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent customer service and interpersonal skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to handle sensitive and confidential information with discretion.
• Ability to observe, evaluate, and record conditions, reactions, and changes in the physical condition of patients.
• Ability to maintain appropriate attitude and conduct necessary to the welfare of patients.
• Ability to create and maintain records and write brief reports.

Education And Experience

• High School Diploma or equivalency required.
• 2 years of experience as a Medical Receptionist or in a similar role within the healthcare industry.
• Basic computer skills in Google Workspaces and Microsoft Office products.

Working Environment:

This position operates in a professional, climate-controlled office environment with a moderate noise level. The role requires extensive sitting at a desk and using a computer, phone, and other office equipment for the majority of the day. Occasional lifting of office supplies (up to 15 lbs.) may be required. Requires exposure to communicable diseases, bodily fluids, medicinal preparations and other conditions common to a clinic environment.

Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties, and skills required.