Temp Grants & Operations Coordinator

Medina Foundation; Seattle (WA); On-site; USD 29,000 - 32,000; Part time

Benefits offered by this job

Bus pass provided

Job summary

Medina Foundation in Seattle seeks a Temporary Grants and Operations Administrator to support grants management and office operations for 10 weeks at 20 hours per week. You will work closely with the Grants and Operations Manager and Executive Director, handling inquiries, processing letters of inquiry, final reports, and board materials.

The role emphasizes strong communications, logistics, and data-management skills, with flexible scheduling and a downtown Seattle office location.

Qualifications

• Strong skills in communications, logistics, operations, data management and project management.
• Ability to manage multiple tasks with attention to detail and deadlines.

Responsibilities

• Assist grantees and applicants with navigating the e-grant system (via phone and email)
• Schedule site visits and other meetings for foundation staff
• Provide administrative and logistical support to Foundation staff and Trustees as needed
• Process letters of inquiry
• Process final reports
• Respond to general grant inquiries
• Assist with office operations including processing mail, ordering food for meetings, filing administrative documents, ordering supplies as needed, etc.
• Process grant agreements and mail grant checks
• Assist with Trustee meeting preparations, grant approvals, preparing check requests, and mailing contracts/decision letters
• Assist with preparation of board packets
• Review website for clarity, accuracy, consistency, and ease of use
• Research and data compilation, as needed
• Assist with newsletter preparation (if applicable)
• Compile grants list for January – June (for website update)
• Other projects as needed

Skills

Communications

Logistics

Operations

Data management

Project management

Self-management

Job description

Medina Foundation in Seattle seeks a Temporary Grants and Operations Administrator to support grants management and office operations for 10 weeks at 20 hours per week. You will work closely with the Grants and Operations Manager and Executive Director, handling inquiries, processing letters of inquiry, final reports, and board materials.

The role emphasizes strong communications, logistics, and data-management skills, with flexible scheduling and a downtown Seattle office location.