Temp Events Coordinator - Meetings & Conferences

University of Miami; Coral Gables (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Miami invites applications for a temporary full-time Events Assistant in Coral Gables, FL. The role supports planning and hosting meetings, conferences, and events in the department, including coordinating location, catering, transportation and presentation needs.

Responsibilities span contract processing, deposits, basic office tasks, event setup and teardown, inventory, guest lists, and vendor coordination, with adherence to university policies and procedures.

Qualifications

• High School Diploma or equivalent.
• Minimum 1 year of relevant experience.
• Learning Agility: ability to learn new procedures, technologies, and adapt to changing priorities.
• Teamwork: ability to work collaboratively and contribute to a team.
• Technical Proficiency: skilled in using office software and relevant computer applications.
• Communication: strong written and verbal communication for interacting with colleagues.

Responsibilities

• Receives and finalizes contracts and assists with deposits and payments.
• Performs basic office administrative functions and responds to inquiries.
• Sets up, breaks down, and transports event equipment.
• Keeps inventory of materials and food for audience turnout.
• Sustains guest lists and updated contacts.
• Coordinates with external vendors and ensures presentation materials and technology requirements.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

High School Diploma or equivalent

Job description

The University of Miami invites applications for a temporary full-time Events Assistant in Coral Gables, FL. The role supports planning and hosting meetings, conferences, and events in the department, including coordinating location, catering, transportation and presentation needs.

Responsibilities span contract processing, deposits, basic office tasks, event setup and teardown, inventory, guest lists, and vendor coordination, with adherence to university policies and procedures.