Events Manager - Entry Level

University of Miami; Newman (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Miami, Division of Enterprise Marketing and Communications, has an exciting opportunity for a full time Event Manager to work in Coral Gables, FL. The Events Manager oversees all aspects of planning meetings, conferences, workshops, seminars, lectures, and other special events for the assigned department(s).

The role requires a Bachelor's degree, at least 5 years of relevant experience, and strong skills in negotiations, vendor coordination, communications, and team leadership.

Qualifications

• Bachelor’s degree in relevant field required.
• Minimum 5 years of relevant experience required.
• Learning agility and teamwork are essential.
• Strong communication and technical proficiency with office software.

Responsibilities

• Identifies appropriate conference facilities and negotiates facilities contracts for on/off campus events.
• Secures speakers and coordinates travel, lodging, and fees.
• Develops event related print materials and coordinates all audiovisual needs for each event with appropriate vendors.
• Manages all public relations and communications related to conferences and events.
• Coordinates all amenities and activities for events.
• Supervises and mentors event staff to ensure optimal customer service.
• Sets, communicates, and maintains timelines and priorities on every project.
• Liaises to suppliers, the community, and other external and internal sources.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

5+ years experience

Education

Bachelor’s degree in relevant field

Job description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

The University of Miami, Division of Enterprise Marketing and Communications, has an exciting opportunity for a full time Event Manager to work in Coral Gables, FL.

The Events Manager oversees all aspects of planning meetings, conferences, workshops, seminars, lectures, and other special events for the assigned department(s). Furthermore, the Events Manager assumes responsibility
for ensuring all amenities and accommodations at the event are adequate.

• Identifies appropriate conference facilities and negotiates facilities contracts for on/off campus events.
• Secures speakers and presenters and coordinates travel, lodging, and fees.
• Develops event related print materials and coordinates all audiovisual needs for each event with appropriate vendors.
• Manages all public relations and communications related to conferences and events.
• Coordinates all amenities and activities for events.
• Supervises and mentors event staff to ensure optimal customer service.
• Sets, communicates, and maintains timelines and priorities on every project.
• Liaises to suppliers, the community, and other external and internal sources.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• Bachelor’s degree in relevant field required
• Minimum 5 years of relevant experience required
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff