Temp AP Specialist — Detail-Oriented & Efficient

Wildman; Warsaw (IN); On-site; USD 25,000 - 39,000; Part time

Job summary

Wildman, a fourth-generation family business based in Warsaw, Indiana, is seeking an Accounts Payable Associate on a temporary basis. You will own the day-to-day AP cycle while an employee is on leave, ensuring invoices are coded, approved, and paid on time to support strong vendor relationships.

This role focuses on maintaining internal controls, processing payments in Sage 100 and ABBYY workflows, and collaborating with finance leadership to meet month-end close deadlines.

Qualifications

• 1+ years of accounts payable or similar experience.
• Experience entering invoices, coding expenses, approvals, and payment runs.
• Strong Excel skills for data management and reconciliation.

Responsibilities

• Monitor the ABBYY invoice portal and AP inbox daily; ensure invoices are captured, readable, and attached to the correct vendor record.
• Validate vendor name, invoice number, date, amount, terms, sales/use tax treatment, PO or receiving support when applicable, and duplicate-invoice risk.
• Code invoices accurately to the appropriate company, GL account, department/location, project, and any other required dimensions in Sage 100.
• Enter invoices promptly and retain complete supporting documentation in ABBYY/Sage 100.
• Identify and resolve exceptions, including duplicate invoices, price/quantity variances, missing POs, unclear coding, missing receipts, and vendor master-data issues.
• Route invoices through ABBYY to the appropriate budget owner/approver.
• Review approval queues daily; follow up on invoices not approved in time.
• Escalate approval delays, unusual invoices, policy exceptions, and urgent payment requests.
• Never bypass required approvals; retain documentation for all approved exceptions.
• Prepare weekly check selections and payment support for review and approval, prioritizing invoices by due date, discount opportunities, vendor criticality, and approved cash plan.
• Run monthly check batches and interim/urgent payments in Sage 100.
• Verify payee, remittance address, invoice selection, payment amount, and duplicate-payment controls before each run.
• Process voids, reissues, stop payments, vendor credits, and payment inquiries accurately and promptly.
• Communicate payment status and remittance information to vendors and internal stakeholders as needed.
• Keep the AP aging current; investigate old payables, debit balances, unapplied credits, and unusual vendor balances.
• Reconcile selected vendor statements and resolve differences, credits, and missing invoices.
• Support month-end close by providing AP aging, accrued-expense support, unentered-invoice information, and other requested schedules by the finance close deadline.
• Maintain orderly digital records and follow established segregation-of-duties, approval, vendor-maintenance, and payment-release controls.
• Assist with 1099 preparation, audit requests, and other AP-related reporting as assigned.

Skills

Accounts payable experience

Excel skills

Office presence during training

Education

High school diploma

Associate degree coursework

Tools

Sage 100

ABBYY

AvidXchange

Bill.com

Concur

Coupa

Tipalti

Job description

Wildman, a fourth-generation family business based in Warsaw, Indiana, is seeking an Accounts Payable Associate on a temporary basis. You will own the day-to-day AP cycle while an employee is on leave, ensuring invoices are coded, approved, and paid on time to support strong vendor relationships.

This role focuses on maintaining internal controls, processing payments in Sage 100 and ABBYY workflows, and collaborating with finance leadership to meet month-end close deadlines.