Telephone Operators Part Time Evenings

University Hospitals Pain Management; Shaker Heights (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

University Hospitals Pain Management seeks a System Communications & Information Operator to manage incoming calls at a UH hospital center. You will screening and routing requests, gathering emergency data, and guiding callers to the right resource with a professional, patient-centered approach.

Responsibilities include documenting calls, coordinating with regional centers, maintaining paging systems, and assisting with PHI compliance while delivering excellent service across the UH Health

Qualifications

• Strong listening and communication skills.
• Ability to prioritize and manage multiple requests.
• Empathetic, patient-focused approach to care coordination.
• Proficient with computer systems and data entry.

Responsibilities

• Answers and screens all calls to the main hospital number and directs them to the appropriate resource promptly and courteously.
• Gathers caller information for emergencies, including location and details required, and communicates with emergency teams.
• Provides instructions to callers on immediate steps until responders arrive.
• Collaborates with regional centers to ensure coordinated response across UH Health System.
• Maintains paging system operations and on-call knowledge for UH.
• Enters and retrieves call data in the hospital computer system; documents actions taken.
• Maintains detailed records of calls: nature, location, date, time, actions.
• Delivers high levels of customer service and professional conduct as a UH representative.
• Handles inquiries about physicians, services, and logistics to facilitate access to care.
• Works as a team member with staff and providers to improve patient experience.
• Escalates issues to leadership when needed and resolves service delivery gaps.
• Performs other duties as assigned and adheres to policies and PHI requirements.

Job description

A Brief Overview

The System Communications & Information Operator works in a call center environment, where all the work is done by phone and computer with internal and external customers across the University Hospitals (UH) Health System. This position serves as a compassionate, trusted, and able resource for anyone seeking care or services at UH by intently understanding each person's unique need in order to efficiently and effectively match them with available resources and services across the UH system. The System Communications & Information Operator will handle multiple calls and requests, responding quickly and professionally. In addition, the System Communications & Information Operator will handle UH hospital requests for overhead paging, ensuring appropriate and accurate notifications for each situation to ensure the highest levels of patient care. This position requires critical thinking, problem-solving, active listening, and heightened professionalism to appropriately resolve each call while creating a relationship that supports the UH brand.

What You Will Do

• Answers and screens all internal and external calls to the main hospital number and accurately directs them in a prompt and courteous manner to the appropriate resource; prioritizes calls based on urgency and severity, ensuring that the most critical situations receive immediate attention.
• Gathers information from callers for emergency situations, including the nature of the emergency, location, and any specific details required. Directs callers and communicates with emergency teams, providing them with necessary information via overhead paging. Handles audio and overhead paging for hospitals throughout the entire UH system.
• Provides instructions to callers on how to handle the situation until responders arrive, as needed.
• Collaborates with other regional communication centers and agencies to ensure a unified and coordinated response.
• Provides daily maintenance service for the paging system and maintains a knowledge of the UH on-call system.
• Enters and manages call information in the computer system; accesses relevant information from the computer system.
• Maintains detailed records of calls, including the nature of the emergency, location, date, time, and actions taken.
• Ensures that every individual who calls UH experiences the highest level of customer and personalized service by engaging with all callers in a professional and personable manner, as a representative of the UH Health System.
• Creates a sense of care for the patient/guest through active listening and excellent communication and demonstrates the highest level of customer service through courtesy and concern.
• Handles and manages a wide variety of patient inquiries regarding physicians, services, and logistics to ensure access to care with maximum throughput and minimal delay.
• Functions as an integrated team member and works collaboratively with other staff and providers across the UH Health System to improve patient experience and departmental efficiency.
• Appropriately escalates issues to leadership for support when needed and quickly and seamlessly meets and recovers any service delivery issues.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.