Telecom Project Coordinator: Scheduling & Grants

Jobtailor; Jefferson City (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

Jobtailor seeks a detail-oriented Project Coordinator in Jefferson City, MO to manage grant-funded project schedules, track deliverables, and maintain dashboards. You will coordinate with engineers, permitting teams, and contractors, ensuring on-time milestones and accurate reporting.

Ideal candidates will have 2+ years in project coordination, strong MS Office skills, and ability to manage multiple streams. Travel up to 10% may be required.

Qualifications

• High school diploma or GED required.
• 2+ years in project coordination or admin support.
• Proficiency with MS Office Suite, esp. Excel, Word, Outlook.
• Experience with project tracking tools (MS Project/Smartsheet).
• Strong organizational and detail-oriented skills.
• Excellent written and verbal communication.
• Self-motivated with ability to manage multiple streams and deadlines.
• Travel up to 10%.

Responsibilities

• Maintain and update master project schedules for grant-funded projects.
• Track engineering deliverables, permitting progress, construction activity, and turnover milestones.
• Track construction contractor progress including mainline build, splicing, testing, and closeout.
• Flag overdue or at-risk deliverables and milestones.
• Maintain project dashboards for schedule performance, deliverable status, and construction completion.
• Track change orders, scope modifications, and schedule revisions.
• Coordinate information flow among project and construction leadership, permitting teams, engineering firms, and contractors.
• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, invoices, and closeout deliverables.
• Route submittals, RFIs, design review comments, and approval requests.
• Schedule project meetings, prepare agendas, and capture minutes and action items.
• Maintain action-item logs and drive closure.
• Process and log invoices; verify amounts against contracts, SOWs, and approved change orders.
• Track payment status, expenditures, budgets, variances, and cost forecasts.
• Support grant reimbursement submissions, progress reports, milestone certifications, and compliance documentation.
• Maintain organized, auditable project records and support audit preparation.
• Consolidate construction production reports and update progress trackers.
• Track route miles, strand miles, splicing, testing, make-ready completion, and permitting status.
• Prepare construction progress summaries highlighting trends, variances, and areas requiring attention.

Skills

Project Coordination

Attention to detail

Organizational skills

Communication skills

Independent work

Proactive follow-up

Travel readiness

Education

High school diploma or GED

Tools

Microsoft Project

Smartsheet

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Jobtailor seeks a detail-oriented Project Coordinator in Jefferson City, MO to manage grant-funded project schedules, track deliverables, and maintain dashboards. You will coordinate with engineers, permitting teams, and contractors, ensuring on-time milestones and accurate reporting.

Ideal candidates will have 2+ years in project coordination, strong MS Office skills, and ability to manage multiple streams. Travel up to 10% may be required.