Technology Programs Admin & Project Coordinator

Advanced Robotics for Manufacturing - ARM; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The ARM Institute is seeking a Technology Programs Administrative Assistant to provide comprehensive administrative and operational support to the Technology Programs team in a hybrid Pittsburgh setting. You will coordinate meetings, manage project files, prepare reports, and assist with travel and onboarding while collaborating with internal staff and external partners.

Reporting to the Senior Director of Technology Programs, you will help ensure documentation accuracy, streamlined processes,

Qualifications

• High School diploma required.
• 3+ years admin, coordination, operations, or program support.
• Advanced MS Office proficiency (Outlook, Excel, PowerPoint, Word).
• Experience with Microsoft Teams.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities in a fast‑paced environment.
• Maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate project kickoff, recurring, and customer meetings.
• Prepare agendas, notes, action items, and follow‑ups.
• Maintain project schedules and calendars.
• Organize project files (OneDrive, Salesforce).
• Ensure document naming conventions and records management.
• Upload deliverables to sponsor portals and collaboration platforms.
• Maintain project documentation through the project lifecycle.
• Compile weekly/quarterly reports and executive summaries.
• Prepare PowerPoint presentations for leadership meetings.
• Coordinate invoices and travel arrangements.
• Support onboarding for Technology Programs staff.
• Help maintain SOPs and templates.
• Collaborate with Finance, Contracts, HR, and others.

Skills

MS Office

Outlook

Excel

PowerPoint

Word

Microsoft Teams

Project coordination

Time management

Communication

Organization

Education

High School diploma

Bachelor’s degree

Associate’s degree

Tools

Salesforce

Job description

The ARM Institute is seeking a Technology Programs Administrative Assistant to provide comprehensive administrative and operational support to the Technology Programs team in a hybrid Pittsburgh setting. You will coordinate meetings, manage project files, prepare reports, and assist with travel and onboarding while collaborating with internal staff and external partners.

Reporting to the Senior Director of Technology Programs, you will help ensure documentation accuracy, streamlined processes,