Technology Admin Specialist – IT Ops & Asset Mgmt

Dublin City Schools; Dublin (OH); On-site; USD 66,191,000 - 73,241,000; Full time

Job summary

Dublin City Schools in Dublin, Ohio seeks an Administrative Support Specialist for the Technology department to support day-to-day IT operations, inventory, and communications for students and staff. The role handles purchasing, records, and service notifications.

The ideal candidate has an associate degree or higher, strong Google Workspace and Excel skills, and 3–5 years of admin experience in procurement or IT support, with a focus on accuracy, privacy compliance (FERPA), and professional

Qualifications

• Associate degree or higher in Business Administration, Information Technology, Operations Management, or a related field preferred.
• Advanced proficiency in Google Workspace and Microsoft Office (Excel/Sheets for data manipulation).
• Experience with district ERP/purchasing software and dedicated IT Asset Management
• Three to five years of successful administrative experience, with preference given to candidates possessing a background in procurement, inventory control, or IT department support.
• The ability to interact professionally with school staff, students, vendors, and the public, both by phone and in person.
• Detail-oriented with processing purchase orders, reconciling invoices, maintaining hardware inventory, and asset-tagging workflows.
• Ability to handle confidential matters in compliance with FERPA, Ohio Student Data Privacy laws, and district policies.
• Strong written and oral communication skills.
• Self-motivated with the ability to set priorities, multi-task, and work under pressure.
• Ability to lift up to 35 pounds for receiving shipments and tagging hardware.

Responsibilities

• Manages the end-to-end purchasing process across general funds, E-Rate, and grant accounts.
• Maintains and reconciles departmental budgets, accounts, and district purchasing; reconciles invoices for payment.
• Coordinates shipping, receiving, unboxing, and secure storage of IT equipment.
• Maintains electronic records of inventory, software licenses, and surplus/e-waste equipment.
• Ensures FERPA, COPPA, and Ohio Student Data Privacy laws are followed in data handling.
• Prepares and disseminates technology-related materials and notices to district staff.
• Maintains appointment schedules and coordinates deployment meetings and travel for Technology administrators.
• Designs forms, presentations, and procedural documentation with software tools.
• Communicates outstanding tech fees, damaged device reports, and payment procedures to parents/guardians.
• Ensures student safety; maintains professional relationships; upholds confidentiality.
• Performs other duties as assigned by the Superintendent or designee.

Skills

Communication

Organization

Data entry

Attention to detail

FERPA compliance

Education

Associate degree or higher in related field

Tools

Google Workspace

Microsoft Office (Excel/Sheets)

ERP software

IT Asset Management

Job description

Dublin City Schools in Dublin, Ohio seeks an Administrative Support Specialist for the Technology department to support day-to-day IT operations, inventory, and communications for students and staff. The role handles purchasing, records, and service notifications.

The ideal candidate has an associate degree or higher, strong Google Workspace and Excel skills, and 3–5 years of admin experience in procurement or IT support, with a focus on accuracy, privacy compliance (FERPA), and professional