Technical Writing Assistant

The University of Texas at Austin; United States; On-site; USD 35,000 - 45,000; Full time

Job summary

The University of Texas at Austin is hiring a Technical Writing Assistant to support the documentation team at the Applied Research Laboratories. You will help develop and maintain technical guides for high frequency sonar systems, format docs in HTML, PDF, and Word, and manage related GitLab issues.

Ideal candidates bring HS/GED with 3 years of clerical/technical writing experience and strong proofreading skills, plus familiarity with MadCap Flare, GitLab, and MS Office.

Qualifications

• Three years of clerical experience including some technical writing.
• Accuracy in spelling, punctuation, grammar, and proofreading.
• Willingness to learn software applications and tools.

Responsibilities

• Assist writing and maintenance of technical user guides, O&M manuals, and other docs in HTML, PDF, and Word formats.
• Maintain assigned Gitlab issues and participate in testing/verification of sonar components.
• Engage in peer editing and publishing processes and support IT resources management.
• Provide photography and videography support to the documentation team.

Skills

Technical writing

Editing

Attention to detail

Communication skills

Education

HS/GED

Bachelor's in English/technical writing

Tools

Microsoft Office

MadCap Flare

GitLab

Job description

Job Posting Title: Technical Writing Assistant - Hiring Department: Applied Research Laboratories - Position Open To: All Applicants - Weekly Scheduled Hours: 40 - FLSA Status: Non-Exempt from FLSA - Earliest Start Date: Immediately - Position Duration: Expected to Continue - Location: PICKLE RESEARCH CAMPUS

Job Details

Purpose To provide assistance in preparing technical documents for high frequency active sonar systems deployed for the U.S. Navy in the Advanced Technology Laboratory (ATL).

Responsibilities

Supports project leads by performing the duties of a support writer on multiple projects. This includes assisting with the writing and maintenance of technical user guides, O&M manuals, and other documents in HTML, PDF, and Microsoft Word formats as well as maintaining assigned Gitlab issues.
Participates in testing and verification of sonar components, as needed, in office and field environments to develop and validate technical documentation.
Participates in peer editing and publishing processes.
Participates as a member of the documentation team internal IT working group and supports the management of IT resources, processes, and internal documentation.
Provides photography and videography support to the documentation team, including capturing and editing multimedia content as needed.
Other related functions as assigned.

Required Qualifications

• HS/GED
• Three years of clerical experience including some in technical writing.
• Accuracy in spelling, punctuation, grammar, and proofreading.
• Knowledge of tools such as Microsoft Office, MadCap Flare, or GitLab
• Strong organizational skills and focus.
• Strong analytical and problem-solving capability.
• Willingness to learn software applications and tools as necessary.
• Able to work under pressure and accept supervision.
• Ability to work independently as well as with peers and management.
• Relevant education and experience may be substituted as appropriate.
• US Citizen.
• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Bachelor's degree in English, technical writing, or similar field.
• Some work experience, internship experience, and/or coursework in technical writing or communications.
• Demonstrated knowledge or ability to produce software, hardware, or technical documentation.
• Experience in writing or editing sonar system documentation.
• Experience with GitLab or other source control tools.
• Demonstrated knowledge or ability to express and present key technical principles.
• Knowledge of content management systems such as MadCap Flare, WordPress, or other similar authoring tools.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Salary Range

$35,000-$45,0000+/negotiable based on qualifications.

Working Conditions

Standard office conditions
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Possible weekend, evening and holiday work
Possible interstate/intrastate travel

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF].

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Under Title IX. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus