Technical Producer

AgencyEA; Chicago (IL); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Agency EA, a standout 100% employee-owned experiential marketing agency, is seeking a Technical Producer in Chicago, IL, to lead large-scale live, virtual, and hybrid events. You will oversee budgets, vendor relations, and cross-functional teams, ensuring flawless execution across moments from strategy to on-site delivery.

You will collaborate with the spatial, production and client teams to design and implement complex programs for 2,000–5,000 attendee events, while mentoring junior staff and

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• 5–7+ years of leading and executing large-scale technical programs with an emphasis on design, labor management, fabrication, trade shows, expo, virtual and live stage production for 2,000–5,000+ people.
• 5+ years of experience managing $500K+ production budgets.
• Proven track record leading project teams of 4+ producers and multiple crews.
• Experience collaborating on designs with scenic/spatial designers.
• Extensive labor management experience with union labor and AV crews.
• Knowledge of freelance rates and contract negotiations.
• Experience with Fortune 500 executives, talent, and speakers.
• Some travel required.

Responsibilities

• Collaborate with agency departments from initial event strategy through actualization of projects.
• Participate in RFP response development.
• Manage all live, hybrid, virtual event technical logistics and timelines from conception to completion.
• Create and maintain project timelines, staffing and labor plans throughout the lifecycle of projects.
• Work directly with clients to define all program requirements and the full scope of production elements.
• Lead client and team communication with oversight of all deadlines and deliverables.
• Assist spatial department in developing floor plans and managing technical drawings.
• Develop and oversee prep docs for staff and crew (scripts, run of show, schedules, trackers).
• Provide onsite management of FOH/BOH systems, staff and logistics.
• Reconcile program line items against master budgets post-execution.
• Ensure projects meet EA standards and objectives.

Skills

Team leadership

Budget management

Client relations

Communication

Project coordination

Vendor management

Multi-tasking

Strategic planning

Education

Bachelor's degree

Tools

vMix

Zoom

AutoCAD

Vectorworks

Rhino

G‑Suite

Excel

Word

PPT

Keynote

ShowFlow

Job description

Get in on the EA Action

As one of the only independent, 100% employee-owned and majority women-owned agencies in the world, we do exceptional, exciting work. That's only possible with a team of wildly talented individuals. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive EA community.

Position: Technical Producer Location: Chicago, IL
Job Id: 330 # of Openings: 1

Technical Producer - Agency EA

Agency Overview

Agency EA, a part of EA Collective, is a 100% employee-owned, award-winning experiential marketing agency specialising in live, virtual, and hybrid experiences for global brands. Known for its ability to blend strategy, creativity, and flawless execution, Agency EA partners with clients to bring their brands to life through impactful events, immersive environments, and engaging digital activations. As the flagship agency of EA Collective, Agency EA benefits from the broader collective’s creative resources and industry-leading expertise to innovate and deliver unforgettable experiences that resonate with audiences and achieve business objectives.

We are looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. A place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community.

This position is based in Chicago and will involve a combination of remote and in-office work. This role also requires travel to multiple markets to support client tradeshow and activations.

Role Summary:

The Technical Producer will facilitate and execute client strategies, creative program development and logistics for virtual and live technical events. Formats include (but not limited to) Live/Remote Video Shoots, Post-Production Supervision, Broadcast Studio Management, General Sessions, Breakouts, Trade Shows, Expos, Live Streams, Live-Capture & Remote-Capture Pre Records, Digital, and Studio/Broadcast-Media events. The Technical Producer must be a proven team builder and leader and serve as a trusted advocate for EA clients by supporting the management of vendor relationships and budgets with integrity. The Technical Producer will serve as an ambassador of the Agency EA brand and core values.

Responsibilities:

• Collaborate with agency departments from initial event strategy through actualization of projects.


• Participate in RFP response development.


• Manage all live, hybrid, virtual event technical logistics and timelines from conception to completion.


• Create and maintain project timelines/workback schedules, technical staffing plans, and labor plans throughout the lifecycle of projects.


• Work directly with clients to define all \"program\" requirements and gather the full scope of all production elements to be included in the Technical Producer’s purview.


• Lead client and team communication with oversight of all technical project deadlines and deliverables.


• Assist EA’s spatial department in the development of all floor plans, and full management of all technical drawings as needed.


• Development and oversight of all Studio/Broadcast prep docs for staff and crew as required - scripts, edit logs, rundowns, sync schedules, content management trackers, etc.


• Development and oversight of all Live Event prep docs for staff and crew as required - technical run of show, scripts, rehearsal schedules, hospitality & rider fulfillments, shipping/dock schedules and all associated creative elements for complete program development.


• Provide solid knowledge in AV systems, event technology, video conferencing platforms, virtual software(s), ROS development, and crew/labor management.


• Lead all areas of the program’s lighting, audio, video, rigging, scenic/fabrication, media/content creation, and IT systems.


• Manage multiple remote teams and crews for integration with simul-cast programming requirements.


• Manage all vendor-partner sourcing, independent contractor deals, and external speakers/talent as required for all technical programs.


• Provide full onsite management of FOH and BOH systems, staff, and logistics.


• Support with reconciling all program line item expenses against master technical budgets following program execution.


• Ensure all projects are produced to the highest quality of EA standards and that objectives and deliverables are met.


• Manage technical budgets with integrity and transparency at all times.


• Provide leadership and mentoring to junior Producers, Associate Producers, Production Coordinators, and freelance technical contractors.


• Be able to think fast on your feet to resolve issues that arise in an ever changing, fast paced environment.


• Demonstrates extraordinary interpersonal skills, especially in situations involving leadership, decision-making and team building.

Requirements:

• Bachelor’s degree in related field or equivalent experience.


• 5-7+ years of leading and executing large-scale technical programs with an emphasis on custom design, labor management, fabrication, trade show, expo, virtual and live stage production for 2,000-5,000+ people.


• 5+ years of experience managing $500K+ production budgets.


• Proven track record of leading project teams of 4+ line producers and multiple crew(s).


• Experience leading and/or collaborating on designs with scenic and spatial designers is a must.


• Extensive labor management experience in working with union labor, AV crews, and specialized technical freelance line producers.


• Knowledge of standard industry freelance rates and freelance contract negotiations.


• Proficiency in working with Fortune 500 level CEOs and Executives, celebrity talent, musicians, artist groups, and keynote/guest speakers.


• Experience with vMix, Zoom, AutoCAD, Vectorworks, and/or Rhino a plus.


• Demonstrates advanced knowledge of leading industry trends.


• Client centric mentality - extensive experience interfacing with clients and vendors.


• Experience managing RFQs and contractor, vendor and venue contracts including negotiating agreement terms and pricing, multiple bidding protocols, and invoicing.


• High proficiency in the G-Suite line of products, Excel, Word, PPT, Keynote and ShowFlo.


• Proficiency in creation, management, and oversight of the program’s full technical production schedules, crew schedules, and talent/executive rehearsal schedules.


• Superior attention to detail, exceptional verbal and written communication skills.


• Ability to multi-task across multiple projects, work independently and contribute to a team environment.


• Strong work ethic and desire to succeed.


• Some travel required.

Salary Range: $75,000 - $90,000