Production Coordinator

AgencyEA; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Agency EA, a 100% employee‑owned experiential marketing agency, seeks a Production Coordinator in Chicago, IL. The role supports the Production Department in pre‑production and onsite for client events, requiring eagerness to learn and grow in a fast‑paced environment.

Responsibilities include coordinating logistics for live, hybrid, and virtual events, managing schedules, liaising with vendors, and assisting with invoices and deck creation. Some travel is required.

Qualifications

• Bachelor’s degree or equivalent field experience in the event industry.
• 1–2 years events industry experience preferred.
• Experience with Zoom host, Google Hangouts, Teams, Webex, etc.
• Familiarity with virtual event platforms and tools like Cvent, Swoogo, Swapcard, Kaltura.

Responsibilities

• Provide coordination and project management support to the lead producer.
• Support live, hybrid, and virtual event logistics from conception to completion.
• Work on multiple projects with cross‑department teams.
• Research and gather information to plan event execution.
• Source caterers, venue blocks, vendors, and production supplies.
• Anticipate project needs to meet deadlines and budget.
• Serve as liaison between vendors, venues staff and clients.
• Travel and onsite presence for events as needed.

Education

Bachelor’s degree or equivalent in event industry

Tools

Zoom

Google Hangouts

Teams

Webex

Cvent

Swoogo

Swapcard

Kaltura

Microsoft Word

Excel

PowerPoint

Keynote

G Suite

Asana

Job description

Get in on the EA Action

As one of the only independent, 100% employee-owned and majority women-owned agencies in the world, we do exceptional, exciting work. That's only possible with a team of wildly talented individuals. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive EA community.

Position: Production Coordinator Location: Chicago, IL Job Id: 329 # of Openings: 1 Agency Overview Agency EA, a part of EA Collective, is a 100% employee-owned, award-winning experiential marketing agency specializing in live, virtual, and hybrid experiences for global brands. Known for its ability to blend strategy, creativity, and flawless execution, Agency EA partners with clients to bring their brands to life through impactful events, immersive environments, and engaging digital activations. As the flagship agency of EA Collective, Agency EA benefits from the broader collective’s creative resources and industry-leading expertise to innovate and deliver unforgettable experiences that resonate with audiences and achieve business objectives. We are looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. A place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community. This position is based in Chicago and will involve a combination of remote and in-office work.

Role Summary: The Production Coordinator will support EA’s Production Department, both internally in pre-production and onsite for client events. This entry-level position requires an eager individual with a strong work ethic and the desire to learn and grow in a fast-paced environment.

• Provide coordination and project management support to the project’s lead producer to ensure success of the program.
• Support all live, hybrid, virtual event logistics and timelines conception to completion.
• Work on multiple projects and assignments with a variety of production and cross-department team members.
• Employ strong problem-solving skills and provide recommendations to assigned project deliverables.
• Research and gather information in planning the execution of events.
• Sourcing caterers, giveaways/swag, hotel blocks, production supplies, vendors, venues, etc.
• Anticipate project needs to meet deadlines.
• Serve as liaison between vendors, venues staff and clients regarding event details.
• Work onsite during production for events as needed.
• Provide status reports to the Production Team as necessary.
• Coordinate and attend site visits if need arises.
• Coordinate communication with speakers/talent for scheduling technical checks and/or pre-recorded content.
• Support the creation and management of production schedules as well as both internal and client facing project decks, as required.
• Assist producers in processing invoices and check requests.
• Additional responsibilities as assigned.

Requirements:

• Bachelor’s degree or equivalent field experience in the event industry.
• 1-2 years events industry experience preferred.
• Experience/knowledge in backend management of various meeting platforms including but not limited to Zoom host, Google Hangouts, Teams, Webex, etc.
• Knowledge of virtual event platforms is a plus.
• Event platforms including but not limited to Cvent, Swoogo, Swapcard, Kaltura, etc.
• Proficiency in the latest versions of Microsoft Word, Excel, PowerPoint and Keynote.
• Experience in G Suite products and Asana a plus.
• Client-centric mentality.
• Take initiative and demonstrate confidence.
• Superior attention to detail.
• Exceptional verbal and written communication skills.
• Ability to multi-task across multiple projects, work independently and contribute to a team environment.
• Organizational and project management skills.
• Eager to learn in a fast paced, ever changing environment.
• Strong work ethic and desire to succeed.
• Some travel required.

Compensation will be based on experience and will range from $50,000 to $60,000.