Technical Assistant

NYC Department of Social Services; New York (NY); On-site; USD 53,000 - 62,000; Full time

Job summary

The NYC Department of Social Services is seeking a Clerical Associate 4 for the Environmental Health & Safety division. This role involves administrative support, scheduling, and communication tasks to ensure compliance with EHS laws. Ideal candidates will have strong organizational skills and proficiency in MS Office applications.

Qualifications

• One year of satisfactory clerical experience required.
• Ability to type at a minimum of 100 key strokes (20 words) per minute.
• Experience fostering a positive team environment.

Responsibilities

• Perform administrative functions for EHS, including scheduling and correspondence.
• Attend meetings, take and transcribe minutes.
• Assist with data entry and project tracking.

Skills

Communication

Organization

Writing

Education

Four-year high school diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Visio

Job description

3 days ago Be among the first 25 applicants

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $23.8B, and another $10.5B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.

The Environmental Health & Safety (EHS) Division’s responsibility is to support, monitor and ensure that BEDC is in compliance with Federal, State and local EHS laws and regulations. In addition, BEDC’s goal is to run the safest, most environmentally compliant capital construction program in the United States; zero accidents, zero harm to people, and zero harm to the environment. The EHS group provides EHS support to the life cycle of projects including, but not limited to; reviewing designs and participating in the preliminary design and design workshops; providing comments on the EHS contract requirements; reviewing and making recommendations for EHS awards; and providing EHS field support from preconstruction through turnover. In addition, the EHS group regularly updates their EHS Management System (MS) through an EHS MS Audit program that results in continuous improvement items.

BEDC seeks to hire seeks to hire a Clerical Associate 4 for the Environmental Health & Safety (EHS) directorate, located at our headquarters in Queens, NY. Under supervision of the Director of EHS, with latitude of independent judgement, the selected candidate will serve as a Technical Assistant. The selected candidate will perform all necessary administrative functions required for EHS. In this capacity, the Technical Assistant will be responsible for the Director of EHS’ daily/ monthly calendars, scheduling meetings and booking conference rooms. The selected candidate will serve as a point of contact for the EHS team on communicating news, updates or general information, disseminating of supplies for the unit, mail distribution as well as tracking incoming/outgoing correspondence. They will keep the EHS Managers informed of any issues that may require attention and provide any status reports or help to research information as required by the EHS Director. The Technical Assistant will also be required to assist with any special projects assigned to the unit, which may include data entry or data validation tasks. The selected candidate will also use databases to track and input data requested by the Director of EHS. Additional tasks will include keeping reports on projects and personnel, emergency contact information, as well as personnel based and project based organizational charts. Other reports generated will consist of monthly and quarterly reports which are needed to be reviewed and sent out in a timely fashion.

Typical tasks will include:

• Attend various department meetings, take and transcribe minutes, as needed.
• Provide scheduling support for the EHS Director and EHS Managers.
• Help prepare for and follow up on critical meetings (e.g. monthly meetings with the Commissioner, Deputy Commissioner, collaborating meetings on critical projects, quarterly EHS meetings, etc.).
• Coordinate and schedule trainings and office hours.
• Complete designated tasks in a timely and accurate manner.
• Assist system administrators with daily tasks such as data entry and troubleshooting basic issues.
• Collaborate with Bureau administrative and technical staff to ensure prompt and accurate handling of correspondence related to contract administration, procurement, and budget.
• Assist with moving process workflows in the ePMIS system.
  
  

****Only applicants with permanent civil service status as a Clerical Associate are eligible to apply to this JVN. If you do not have permanent civil service status as a Clerical Associate, please do not apply to this position as you will not be considered for an interview****

Preferred Skills

• Demonstrates excellent communication, organization, writing skills, and ability to meet and manage aggressive deadlines.
• Demonstrates a collaborative and team approach. Experience helping foster a positive team environment in which members participate, respect and cooperate with each other to receive desired results.
• Preference will be given to candidates with computer proficiency including MS Word, Excel, PowerPoint, and Visio.
  
  

Additional Information:

****Only applicants with permanent civil service status as a Clerical Associate are eligible to apply to this JVN. If you do not have permanent civil service status as a Clerical Associate, please do not apply to this position as you will not be considered for an interview****

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.

All appointments are subject to Office of Management and Budget (OMB) approval.

To Apply:

To apply click "Apply Now"

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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