Technical Administrative Support Specialist

The Building People; Seattle (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical & Rx

Dental

Flexible Spending Accounts

401(k) Retirement Plan

Paid Time Off

Job summary

A federal facilities support contractor is seeking a Technical Administrative Support Specialist in Seattle to provide full-time administrative and technical support. Responsibilities include managing office operations, preparing reports, and maintaining project documentation. Candidates should possess a Bachelor's degree and advanced Microsoft Office proficiency, along with strong organizational and communication skills. Competitive benefits are offered to eligible employees.

Qualifications

• Experience preparing correspondence and reports.
• Ability to manage paper and electronic project office files.
• Strong attention to detail and calendar management.

Responsibilities

• Manage office operations and coordinate meetings.
• Prepare correspondence, reports, and presentations.
• Maintain project documentation and track action items.

Skills

Advanced proficiency with Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication skills

Education

Bachelor’s degree in Business Administration or related field

Job description

Technical Administrative Support Specialist

The Technical Administrative Support Specialist provides full-time administrative and technical support for a federal facilities program. Based in Seattle, WA, this role also supports teams in Kansas City, MO, and Silver Spring, MD. Responsibilities include managing office operations, preparing correspondence and reports, maintaining project documentation, coordinating meetings and events, and supporting data reporting functions. This position is essential to ensuring effective office coordination, compliance with federal standards, and timely delivery of project information.

Responsibilities

• Manage office operations and coordinate meetings and events.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Maintain paper and electronic project office files.
• Track action items and support meeting coordination.
• Prepare monthly reports and process administrative documents (mail, submittals, modifications, travel reimbursements).
• Ensure organization and attention to detail; maintain calendar and scheduling.

Required Experience & Skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook, Project).
• Experience preparing correspondence, reports, spreadsheets, and presentations.
• Ability to manage both paper and electronic project office files.
• Strong calendar management, item tracking, and meeting coordination skills.
• Experience preparing monthly reports and processing administrative documentation (mail, submittals, modifications, travel reimbursements).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Preferred Experience & Skills

• Prior experience supporting Federal programs.
• Background in facilities or construction project support environments.
• Familiarity with office compliance processes, including government formatting and correspondence standards.

Required Education

• Bachelor’s degree in Business Administration, Liberal Arts, or related field.
• Minimum GPA of 3.0 or higher from an accredited institution.

Preferred Education

• Master’s degree in Business Administration, Project Management, or related field.
• Professional certifications in administrative or project support functions.
• Background screening and clearance may be required by government; telework arrangements are subject to change based on customer requirements.

Additional Information

• Competitive benefits for eligible employees include Medical & Rx, Dental, Vision, Flexible Spending Accounts, 401(k) Retirement Plan, Life Insurance/AD&D, Long Term Disability and Short-Term Disability, Paid Time Off, Holiday Pay.

All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster and Pay Transparency Statement.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Facilities Services

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