Facilities Support Specialist

HeiTech Services, LLC; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

HeiTech Services, LLC is seeking a Facilities Support Specialist to support daily building operations at a regional federal government site. You will manage the facilities help desk, move furniture, replenish supplies, and assist with mail and deliveries.

The role requires physical mobility, lifting up to 70 pounds, and a hands‑on approach to maintaining safe, functional spaces. Normal hours are Monday through Friday, 7:00 AM to 5:00 PM.

Qualifications

• Must have accurate data entry and reporting abilities.
• Excellent organizational and multitasking skills.
• Proficiency with Microsoft Word, Excel, Outlook.

Responsibilities

• Manage electronic Facilities Help Desk for service maintenance, furniture movement, and supply replenishment.
• Maintain, repair, replace, replenish and reconfigure small furniture, fixtures, equipment and building supplies.
• Transport boxes or small furniture between floors and locations.
• Oversee stocking and ordering of standard and non-standard office supplies.
• Schedule and set up equipment for training and conference rooms.
• Answer calls from federal personnel, vendors, and the public in a professional manner.
• Assist with copying/finishing services for federal personnel.

Skills

Data entry

Organizational skills

Interpersonal skills

MS Office suite

Education

High school diploma or equivalent

Job description

Description

At HeiTech Services, our employees are our biggest assets. HeiTech Services is dedicated to attracting highly skilled and motivated professionals. We value our employees. We offer our employees challenging opportunities that facilitate professional growth and development while also providing the support you need to succeed. We are committed to your success because we understand that our employees are the driving force behind HeiTech Services’ continued growth.

About The Role

The Facilities Support Specialist is responsible for supporting daily building operations and facilities services at a regional federal government site. This position focuses on maintaining the physical functionality, safety, and operational readiness of the facility. Responsibilities include responding to building service requests, performing minor furniture adjustments and equipment relocations, replenishing facility and office supplies, coordinating maintenance needs, assisting with room setups for meetings and trainings, and supporting mail and delivery movement throughout the building.

The Facilities Support Specialist works throughout the facility to ensure workspaces, common areas, and support areas remain organized, stocked, and operational. This role requires physical mobility, the ability to lift and transport materials and equipment, and a hands‑on approach to supporting building operations.

Normal operating hours are Monday through Friday, 7:00 AM to 5:00 PM.

Essential Duties And Responsibilities

• Manage an electronic Facilities Help Desk for building and equipment service maintenance, furniture movement, and supply replenishment requests.
• Maintain, repair, replace, replenish and reconfigure small furniture, fixtures, equipment and building supplies as requested via federal electronic Help Desk.
• Transport boxes, small furniture or other items from various floors to designated locations.
• Manage stocking, ordering, inspection and monitoring of standard and non-standard office supplies for a federal government site.
• Manage scheduling of and setting up equipment for training and conference rooms.
• Answer phone calls from federal government personnel, vendors, contractors and the general public in a professional, courteous and knowledgeable manner.
• Assist with copying and finishing services for federal government personnel.
• Greet visitors and callers with professionalism and courteousness and provide direction in accordance with Federal procedures.
• Assist with visitor access in accordance with federal government security policies.
• Assist with mail receipt, processing, scanning, electronic distribution, and physical dispatch for all offices at a federal government site.

Requirements

Required Qualifications

• Citizenship and Background: Must be a U.S. citizen and able to obtain a public trust clearance.
• Education: High school diploma or equivalent
• Experience: Minimum 2 years in administrative support functions

Required Skills And Abilities

• Must be able to bend, stoop and lift up to 70 pounds overhead or onto moving equipment.
• Demonstrated accurate data entry and reporting skills and exceptional organizational skills.
• Excellent interpersonal skills and ability to function in high-pressure situations.
• Proficiency in Microsoft Office software programs (Word, Excel, Outlook).

HeiTech Services is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, or any other protected status under applicable law.

If you require a reasonable accommodation during the application process, please contact us at [e-mail].

HeiTech Services may utilize technology-assisted tools, including artificial intelligence, to support the review of application materials. These tools are used to enhance efficiency; however, all hiring decisions are made by human reviewers in accordance with federal hiring guidelines.