Tech-Savvy Sales & Office Coordinator

The Pod Group; New Jersey; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health and dental benefits

Job summary

The Pod Group is seeking a Sales and Office Coordinator to support HR administration, core office systems, and IT operations. You will manage MS 365, HubSpot, and the 8x8 phone system, while coordinating onboarding, communications, and field travel across Southern Ontario.

Ideal candidates have 2+ years in HR/admin or IT support, strong organizational skills and a proactive problem-solving mindset. Hybrid office environment with benefits is offered.

Qualifications

• Diploma or degree in human resources, business administration, information technology, office administration or a related field.
• Two or more years of HR administration, business systems or IT support experience.
• Must have a personal vehicle and be able to travel to field locations in Southern Ontario as needed.
• Experience with Microsoft 365 administration and employee onboarding/offboarding.
• Experience with HubSpot or another CRM platform.
• Experience with time-tracking, VoIP, Apple devices or WordPress is an asset.
• Proficiency with Outlook, Word, Excel, Teams and SharePoint.
• Strong organization, accuracy and attention to detail.
• Ability to handle confidential employee and business information.
• Good technical troubleshooting and problem-solving skills.
• Clear communication, customer service and teamwork.
• Ability to manage priorities, meet deadlines and recognize when escalation is required.

Responsibilities

• HR Administration: on/offboarding, confidential records, HR letters, recruitment scheduling, reports.
• Systems & Software Administration: manage Microsoft 365 accounts, HubSpot pipelines, 8x8 system, Apple IDs, software subscriptions.
• VeriClock Administration & Reporting: weekly & monthly reports, contractor usage reports, review for errors.
• IT & Equipment Support: Tier 1/2 help, purchase and manage devices, coordinate repairs and asset reassignment.
• Website & CRM Support: WordPress edits, plugin updates, test mobile responsiveness.
• Documentation & Improvement: update procedures, ensure privacy, streamline processes, assist testing and training.
• Complete other related duties as assigned.

Skills

HR administration

Customer service

Teamwork

Communication

Organization

Problem-solving

Technical troubleshooting

Education

Diploma/degree in related field

Tools

Microsoft 365

HubSpot

CRM platforms

Outlook/Office

WordPress

8x8 phone system

Apple devices

Job description

The Pod Group is seeking a Sales and Office Coordinator to support HR administration, core office systems, and IT operations. You will manage MS 365, HubSpot, and the 8x8 phone system, while coordinating onboarding, communications, and field travel across Southern Ontario.

Ideal candidates have 2+ years in HR/admin or IT support, strong organizational skills and a proactive problem-solving mindset. Hybrid office environment with benefits is offered.