Tech-Savvy Admin & Operations Coordinator

Aspire Talent Solutions; Salem (NH); On-site; USD 42,000 - 56,000; Full time

Job summary

Aspire Talent Solutions is seeking an Administration Assistant with technical aptitude for our Salem/Nashua, NH operations. The role backs up the operations manager and eventually assists a bench tech with basic electro-mechanical tasks.

The ideal candidate has 3+ years of administrative experience combined with an electro-mechanical background and proficiency in ERP/financial software, including QuickBooks Enterprise. ITAR compliance knowledge is a plus.

Qualifications

• At least 3 years of administrative experience with electro-mechanical background or strong technical aptitude.
• Experience with ERP or financial software; QuickBooks Enterprise is strongly preferred.
• 3+ years of direct customer interaction in a professional service or sales support role.
• Compliance with ISO, ITAR, DOC, DOS and company policies; experience in ITAR environments is advantageous.
• Strong organizational skills to monitor tasks and multi-project workload.
• Ability to work independently and collaboratively in a small team.

Responsibilities

• Act as key account coordinator: quotes, sales orders, POs, accounts payable collections.
• Oversee domestic shipping/receiving; assist with packing and logistics.
• Manage RMA process and daily returns log with reports for operations manager.
• Control U.S. warehouse inventory; lead physical counts and audits.
• Coordinate activities between manufacturing, service, sales, and shipping.
• Back up Lab Technician as needed; perform additional admin or operational duties.

Skills

Administrative experience

Electro-mechanical aptitude

ERP / financial software

Customer relations

Organization

Education

Business administration degree or certification

Tools

ERP software

QuickBooks Enterprise

Job description

Aspire Talent Solutions is seeking an Administration Assistant with technical aptitude for our Salem/Nashua, NH operations. The role backs up the operations manager and eventually assists a bench tech with basic electro-mechanical tasks.

The ideal candidate has 3+ years of administrative experience combined with an electro-mechanical background and proficiency in ERP/financial software, including QuickBooks Enterprise. ITAR compliance knowledge is a plus.