Tech-Savvy Admin & Logistics Coordinator (ERP/QuickBooks)

H. T. PROF Group; Salem (NH); Hybrid; USD 45,000 - 65,000; Full time

Job summary

H. T. PROF Group in Salem, NH is seeking an Administration Assistant with technical aptitude to support the Business Operations team. You will coordinate accounts, processing orders, and manage shipments and returns, ensuring accuracy and timely delivery.

Ideal candidates have 3+ years in admin roles with electro-mechanical exposure, proficiency in ERP/financial software (QuickBooks Enterprise preferred), and strong organizational skills to handle multiple ongoing projects.

Qualifications

• 3+ years of administrative experience; electro-mechanical background or technical aptitude.
• Experience with ERP or financial software; QuickBooks Enterprise preferred.
• 3+ years of direct customer interaction in a professional service or sales-support role.
• Compliance with ISO, ITAR, DOC, DOS and company policies; ISO/ITAR environment advantageous.
• Strong organizational skills; ability to manage multiple projects and deadlines.

Responsibilities

• Act as key account coordinator: quotes, sales orders, POs, and AP collections.
• Oversee domestic shipping/receiving; pack, lift, and ensure timely deliveries.
• Manage RMA process; maintain returns log and report to Business Operations Manager.
• Control U.S. warehouse inventory; lead physical counts and year-end audits.
• Coordinate activities between manufacturing, service, sales, and shipping teams.
• Perform additional admin/operational duties as needed.
• Provide backup support for Lab Technician when required.

Skills

Administrative experience

Electro-mechanical

ERP systems

QuickBooks Enterprise

Customer relations

ISO ITAR compliance

Organization skills

Team collaboration

Education

Business administration degree or certification

Tools

ERP software

QuickBooks Enterprise Solutions

Office software

Job description

H. T. PROF Group in Salem, NH is seeking an Administration Assistant with technical aptitude to support the Business Operations team. You will coordinate accounts, processing orders, and manage shipments and returns, ensuring accuracy and timely delivery.

Ideal candidates have 3+ years in admin roles with electro-mechanical exposure, proficiency in ERP/financial software (QuickBooks Enterprise preferred), and strong organizational skills to handle multiple ongoing projects.