Tech Infrastructure Project Coordinator

Actalent; Happy Valley (OR); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Discretionary year-end bonus

401k with 40% employer match

GSA Per Diem

Job summary

Actalent in Portland, OR seeks an Assistant Project Coordinator to support data center and low-voltage projects nationwide. You will manage documentation, assist project managers, and coordinate with subcontractors, vendors, and field teams to keep projects on schedule and within budget.

This hybrid, travel-heavy role requires reading electrical drawings, tracking RFIs and submittals, and strong organizational skills. Candidates must be ready to travel 80–100% across the western US.

Qualifications

• Experience supporting construction, low-voltage, telecommunications, technology infrastructure, structured cabling, or data center projects.
• Experience managing project documentation, including RFIs, submittals, meeting minutes, and change orders.
• Working knowledge of document control processes and project coordination.
• Ability to read and interpret electrical drawings, low-voltage plans, and technical specifications.
• Experience working with Project Managers, field personnel, subcontractors, and vendors.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities across several active projects.
• Proficiency with Microsoft Office Suite.
• Strong verbal and written communication skills.
• Ability and willingness to travel extensively throughout the United States.

Responsibilities

• Coordinate and maintain project documentation, including RFIs, submittals, meeting minutes, change orders, and document control logs.
• Support Project Managers with daily project administration and execution.
• Create and maintain project records and tracking logs within Viewpoint.
• Assist with planning, scheduling, coordination, and resolution of project issues.
• Work with subcontractors and vendors to obtain required documentation and closeout materials.
• Support the collection and organization of owner manuals, maintenance documentation, and project turnover packages.
• Create job information sheets and establish project files under the direction of project leadership.
• Provide project oversight and coordination support during periods when the Project Manager is unavailable.
• Review and interpret electrical drawings, low-voltage plans, and project specifications.
• Assist Project Managers and Field Supervisors with workflow planning and project execution strategies.
• Support monthly project billing processes to ensure accurate and timely invoicing.
• Assist in drafting, tracking, and submitting RFIs.
• Ensure subcontractor and vendor documentation is complete and payments are processed timely.
• Review project schedules and assist with schedule updates and reporting.
• Support project budget setup and maintenance within Viewpoint.
• Coordinate with payroll and field teams to ensure labor reporting accuracy.
• Follow company safety requirements, project procedures, and quality standards.
• Perform additional duties as assigned.

Skills

Project coordination

Documentation control

Travel readiness

MS Office

Reading electrical drawings

Vendor coordination

Team collaboration

Tools

Viewpoint

Job description

Actalent in Portland, OR seeks an Assistant Project Coordinator to support data center and low-voltage projects nationwide. You will manage documentation, assist project managers, and coordinate with subcontractors, vendors, and field teams to keep projects on schedule and within budget.

This hybrid, travel-heavy role requires reading electrical drawings, tracking RFIs and submittals, and strong organizational skills. Candidates must be ready to travel 80–100% across the western US.