Tech Admin Assistant for Docs, Data & Meetings (Onsite)

Lsi-Solutions; Town of Victor (NY); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Bonus Plan

401(k) plan with company match

Tuition assistance

Employee Assistance Program (EAP)

Product discounts

15 paid holidays

PTO

Sick time

Medical, Dental, Vision insurance

Job summary

LSI Solutions is seeking an Administrative Assistant onsite in Victor, NY, 8am–5pm, to provide technical administrative support to the Business Systems department and assist with HR tasks, meetings, and document control.

The role requires a high school diploma and at least two years in document control or a tech/engineering setting; proficiency in Microsoft Office, CAD/Vault, and ERP systems is preferred. A comprehensive benefits package accompanies this position.

Qualifications

• High School diploma or equivalent required.
• Minimum of 2 years’ experience in document control or equivalent.
• Minimum of 2 years’ experience in a technology or engineering field preferred.

Responsibilities

• Arrange and set up materials for departmental, executive and company-wide meetings.
• Prepare and maintain documents, reports and presentations for production meetings and department reviews.
• Organize and file operations-related documentation.
• Complete and track status of document change requests for the department.
• Guide others through document control procedures and workflows as needed.
• Generate and coordinate Purchase Order Requisitions, follow up with vendors if needed.
• Provide general assistance for projects and activities managed by the Business Systems team.
• Accurately enter data into spreadsheets and other data analysis software.
• Type memos, correspondences, reports, and other documents.
• Facilitate NDAs, both new and renewal.
• Provide assistance with general HR items such as anniversaries, hiring, and onboarding.
• Provide assistance with planning of teambuilding events.
• Maintain privileged company, employee, and executive information in confidence.
• Schedule and manage appointments and meetings using Microsoft Outlook.
• Greet guests in a professional, friendly, hospitable manner.
• Perform customer service functions by answering employee requests and questions.
• Provide general clerical duties including but not limited to faxing, filing and copying.

Skills

Multi-tasking

Attention to detail

Verbal communication

Written communication

Independent work

Education

High School diploma or equivalent

2+ years in document control

Experience in technology/engineering field preferred

Tools

Microsoft Office Suite

CAD/Vault

ERP systems

Job description

LSI Solutions is seeking an Administrative Assistant onsite in Victor, NY, 8am–5pm, to provide technical administrative support to the Business Systems department and assist with HR tasks, meetings, and document control.

The role requires a high school diploma and at least two years in document control or a tech/engineering setting; proficiency in Microsoft Office, CAD/Vault, and ERP systems is preferred. A comprehensive benefits package accompanies this position.