Administrative Assistant

Motion Recruitment Partners LLC; Bohemia (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Motion Recruitment Partners LLC offers a long-term contract opportunity for an Administrative Assistant in Bohemia, NY. This role involves various administrative tasks, such as data entry, file management, and meeting organization. Candidates must have 4+ years of experience and be authorized to work in the U.S.

You will work with a multibillion-dollar company in the aerospace and defense industry, providing innovative solutions with a commitment to excellence.

Qualifications

• Minimum 4 years of relevant experience.
• 5+ years experience as an Admin Assistant.
• Authorized to work in the U.S. without sponsorship.

Responsibilities

• Perform data entry and other office functions.
• Set up and maintain files and arrange meetings.
• Assist with budgeting, project scheduling, and reporting.

Skills

Microsoft Outlook

Microsoft Excel

Data Entry

Bilingual

Education

HS Diploma or AA/AS degree

Tools

Concur Travel & Expense software

Microsoft Office

Job description

Long term contract opportunity in Bohemia, NY for a Administrative Assistant role. The Administrative Assistant performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail. Performs a combination of administrative tasks in various functional areas located throughout the company. Represents organizational unit on administrative matters. This role requires to work on-site.

Our client is a multibillion-dollar company that provides technologically advanced solutions for global aerospace and the defense industry. With over 68,000 employees they can continue their legacy of quality, trust, and customer service. If you want to work with the most innovative and passionate people and soar together, apply today.

Contract Duration: 6 Months

Required Skills & Experience

• HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• Authorized to work in the U.S. without sponsorship now or in the future. Client will not offer sponsorship for this position.
• 5+ yrs experience as Admin Assistant; Microsoft Outlook and Excel novice to intermediate proficiency; Concur Travel & Expense software

Desired Skills & Experience

• Concur Travel & Expense Software, or other travel, expense, and invoicing tool
• Microsoft Office
• Bilingual

What You Will Be Doing

• Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail
• Performs a combination of administrative tasks in various functional areas located throughout the company.
• Represents organizational unit on administrative matters.
• May assist with budgeting, project scheduling, and statistical reports as required.
• Reviews drafts and finished documents and answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor’s assignment.
• This includes working independently on special assignments, processing and handling of confidential documents and other administrative duties.