Team Manager - Administration (Forensics)

Rand Engineering & Architecture, DPC; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Rand Engineering & Architecture, DPC in New York is seeking an organized administrative assistant to support staff and serve as the primary point of contact for clients. The role emphasizes reliability, clear communication, and professional presentation.

Responsibilities include sending specs and documents, scheduling meetings and site visits, updating our in-house data system, data entry, document formatting, and coordinating with contractors to keep the team organized and running smoothly.

Qualifications

• High School Diploma is required; some college preferred.
• Excellent communication and organizational skills are essential.
• Punctual, professional presentation and strong time management are expected.
• Ability to prioritize tasks and manage multiple items simultaneously.

Responsibilities

• Acting as point of contact for staff and external clients
• Sending out specs and documents
• Conducting bid reviews
• Scheduling meetings and site visits
• Updating in-house data management system
• Corresponding with clients and contractors
• Entering data and formatting documents
• Assisting team members as needed, aid in keeping the team organized and running smoothly.

Skills

Punctual

Professional office presentation

Excellent communication skills

Attention to details

Time management & prioritization

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Office equipment knowledge

Education

High School Diploma

Some college preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities include, but are not limited to:

• Acting as point of contact for staff and external clients
• Sending out specs and documents
• Conducting bid reviews
• Scheduling meetings and site visits
• Updating in-house data management system
• Corresponding with clients and contractors
• Entering data and formatting documents
• Assisting team members as needed, aid in keeping the team organized and running smoothly.

Job Requirements:

• Punctual
• Proper office presentation
• Excellent communication skills
• Attention to details and problem-solving skills
• Working knowledge of office equipment, like copier, printer, fax machine, etc.
• Excellent time management skills, and the ability to prioritize
• Knowledge of Microsoft Outlook, Word, Excel, and Power Point
• High School Diploma required. 2 years of college preferred.