Team Care Coordinator

Southeast Orthopedic Specialists, LLC; Ponte Vedra Beach (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Southeast Orthopedic Specialists, LLC is seeking a Team Care Coordinator to support physicians and the clinical team by coordinating patient care, managing provider schedules, and ensuring efficient clinic operations.

You will document visits, coordinate surgeries and therapy orders, and deliver exceptional service throughout the patient experience while maintaining HIPAA compliance and confidentiality in a fast-paced medical office.

Qualifications

• High school diploma or GED preferred.
• Medical background or CMA certification preferred.
• Surgery scheduling experience required.
• Athena experience preferred.
• Knowledge of orthopedic care preferred.
• Strong organizational and communication skills.
• Fast-paced environment; multitasking ability.
• Attention to detail and accurate medical documentation.
• Ability to work independently while delivering patient service.

Responsibilities

• Accurately document patient visits with providers and record histories, exams, procedures, and plans.
• Handle and triage patient phone calls professionally and promptly.
• Schedule office visits, procedures, and surgeries.
• Manage physician and physician assistant schedules.
• Submit and renew physical therapy orders.
• Call in prescriptions and refills as authorized.
• Coordinate patient care with accurate documentation and communication.
• Maintain HIPAA compliance and patient confidentiality.
• Support providers and staff to ensure efficient daily operations.

Skills

Scheduling coordination

Medical terminology

HIPAA compliance

Electronic health records

Customer service

Multitasking

Communication skills

Education

High school diploma or GED

CMA or healthcare-related degree preferred

Tools

Athena experience

Typing 40 WPM

MS Office / EHR software

Job description

Location: Beaches Location
Schedule: Full-Time

About Us

Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic care. We are committed to delivering accessible, five-star orthopedic services while continuing to grow with our patients and communities.

Position Summary

The Team Care Coordinator plays a vital role in supporting our physicians and clinical team by coordinating patient care, managing provider schedules, and ensuring efficient clinic operations. This position works closely with providers to document patient visits, coordinate surgeries and therapy orders, and deliver exceptional service throughout the patient experience.

Key Responsibilities

• Accurately document patient visits by accompanying providers during examinations and recording medical histories, physical exams, procedures, and treatment plans
• Handle and triage patient phone calls in a professional and timely manner
• Schedule office visits, procedures, and surgeries
• Manage physician and physician assistant clinical and surgical schedules
• Submit and renew physical therapy orders
• Call in prescriptions and medication refills as authorized by the provider
• Coordinate patient care while maintaining accurate documentation and communication
• Maintain patient confidentiality and comply with HIPAA guidelines
• Support providers and clinical staff to ensure efficient daily operations

Qualifications

• High school diploma or GED preferred
• Medical background preferred, including Anatomy coursework, Certified Medical Assistant (CMA), or healthcare-related degree
• Surgery scheduling experience required
• Athena experience preferred
• Knowledge of orthopedic healthcare preferred
• Strong organizational, communication, and interpersonal skills
• Excellent typing and computer proficiency (40 WPM preferred)
• Ability to multitask, prioritize, and work effectively in a fast-paced environment
• Strong attention to detail and ability to maintain accurate medical documentation
• Ability to work independently while providing outstanding patient service

Work Environment & Physical Requirements

• Standard medical office environment
• Frequent sitting with occasional standing and walking throughout the day
• Ability to use computers and standard office equipment
• Travel between clinic locations may be required

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.