Team Care Coordinator

The CORE Institute; Ponte Vedra Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

The CORE Institute is looking for a dedicated Team Care Coordinator in Ponte Vedra Beach, FL. This full-time role involves coordinating patient care, managing provider schedules, and ensuring efficient clinic operations. The ideal candidate will have a medical background and strong organizational skills, excelling in a fast-paced environment.

Key responsibilities include documenting patient visits, handling phone calls, scheduling procedures, and providing support to clinical staff. Candidates should be proficient in typing and have surgery scheduling experience.

Qualifications

• High school diploma or GED preferred.
• Medical background preferred, including Anatomy coursework.
• Surgery scheduling experience required.
• Knowledge of orthopedic healthcare preferred.

Responsibilities

• Document patient visits during examinations.
• Manage provider schedules and patient calls.
• Coordinate patient care and ensure confidentiality.
• Support clinical staff for efficient operations.

Skills

Strong organizational skills

Communication skills

Interpersonal skills

Typing proficiency (40 WPM)

Ability to multitask

Education

High school diploma or GED

Healthcare-related degree

Tools

Athena

Job description

Location: Beaches Location

Schedule: Full-Time

About Us

Established in 2001, Southeast Orthopedic Specialists is a regional leader in orthopedic care. We are committed to delivering accessible, five-star orthopedic services while continuing to grow with our patients and communities.

Position Summary

The Team Care Coordinator plays a vital role in supporting our physicians and clinical team by coordinating patient care, managing provider schedules, and ensuring efficient clinic operations. This position works closely with providers to document patient visits, coordinate surgeries and therapy orders, and deliver exceptional service throughout the patient experience.

Key Responsibilities

• Accurately document patient visits by accompanying providers during examinations and recording medical histories, physical exams, procedures, and treatment plans
• Handle and triage patient phone calls in a professional and timely manner
• Schedule office visits, procedures, and surgeries
• Manage physician and physician assistant clinical and surgical schedules
• Submit and renew physical therapy orders
• Call in prescriptions and medication refills as authorized by the provider
• Coordinate patient care while maintaining accurate documentation and communication
• Maintain patient confidentiality and comply with HIPAA guidelines
• Support providers and clinical staff to ensure efficient daily operations

Qualifications

• High school diploma or GED preferred
• Medical background preferred, including Anatomy coursework, Certified Medical Assistant (CMA), or healthcare-related degree
• Surgery scheduling experience required
• Athena experience preferred
• Knowledge of orthopedic healthcare preferred
• Strong organizational, communication, and interpersonal skills
• Excellent typing and computer proficiency (40 WPM preferred)
• Ability to multitask, prioritize, and work effectively in a fast-paced environment
• Strong attention to detail and ability to maintain accurate medical documentation
• Ability to work independently while providing outstanding patient service

Work Environment & Physical Requirements

• Standard medical office environment
• Frequent sitting with occasional standing and walking throughout the day
• Ability to use computers and standard office equipment
• Travel between clinic locations may be required

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.