Team Assistant - Fleet

Southern Housing; Croydon (UT); On-site; USD 43,000 - 69,000; Part time

Job summary

Southern Housing in Croydon is seeking a Team Assistant to provide a full range of administrative and support services to ensure efficient team operations. The role includes maintaining office systems, fleet-related processes and handling meetings, minutes and correspondence.

The 12-month secondment is for 24 hours per week, with a requirement to work on-site at The Tramsheds, Croydon, for at least two days a week. Experience in administrative roles and strong software skills are preferred.

Qualifications

• Experience in an Administrative role.
• Fleet experience desirable but not essential.
• Ability to operate on-line systems and develop formulas for spreadsheets.
• Oral and written communication to interpret policies and procedures.
• Proficiency with word processing and presentation software.

Responsibilities

• Develop and maintain administrative systems and databases.
• Book vehicles for maintenance and update calendars.
• Prepare papers, arrange rooms, take notes and draft minutes.
• Screen calls and emails, redirect enquiries as needed.
• Lead administrative projects such as audits and key controls.

Skills

Administrative

Fleet experience

Spreadsheet skills

Communication skills

Software proficiency

Tools

Licence check platform

TFL system

Insurance system

Job description

We have a great opportunity that has arisen within our Direct Services team for a Team Assistant. You’ll be providing a full range of administrative and support services, ranging from moderate to complex, to facilitate the effective and efficient operation of the team/department.

Some key duties will include:

• Developing and maintaining administrative and office systems, databases/spreadsheets, online Fleet related platforms such as Licence check, tracking, TFL, Insurance etc as required.
• Booking vehicles in for relevant maintenance (MOT, Service, repairs), updating calendars and communicating back to drivers/managers.
• Arranging, and attending or representing unit/supervisor at meetings, including preparing papers, booking rooms, taking notes, and drafting minutes.
• Intercepting and screening telephone calls, emails and written correspondence, dealing with, or redirecting enquiries to the appropriate areas/managers, as necessary.
• Providing project support to the team and to lead on administrative projects such as fuel audits, insurance audits, key audits etc as required.

This is a 12-Month Secondment / Fixed Term Contract working 24 hours a week. Your main site will be The Tramsheds, Croydon, with a requirement to work on onsite at least 2 days a week.

What You’ll Have

• Experience in an Administrative role.
• Fleet experience or adjacent is desirable but not essential.
• Computer skills sufficient to operate on-line system and complex software or develop formulas for moderately sophisticated spreadsheets.
• Oral and written communication skills sufficient to interpret and apply policies and procedures and to resolve problems, and to present a professional approach to all customers and stakeholders.
• The ability to use a variety of software packages to produce correspondence and documents, and maintain presentations, spreadsheets and databases.

Advert closing date: 1st November 2026 at 23:59 (We may close the advert early if we receive a suitable number of applications).