Team Assistant

Siemens España; Alpharetta (GA); Presencial; USD 45 000 - 78 000; Tempo integral

Resumo da oferta

Siemens is seeking a Team Assistant to provide comprehensive administrative support to executives and team members in a dynamic, remote-friendly environment. This role coordinates meetings, travel, onboarding/offboarding, procurement, and team events, acting as a trusted partner with a high level of organization and discretion.

The position is based onsite at our Alpharetta, Georgia location, with occasional travel up to 10%.

Qualificações

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 5+ years of administrative/team support experience in a corporate or professional environment.
• Proficiency with Microsoft Office applications (Outlook, Teams, PowerPoint, Word, Excel).
• 5+ years of calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Willingness to provide onsite support at Livonia, Troy, and LIFT locations with up to 10% travel.
• Authorized to work in the United States without sponsorship.

Responsabilidades

• Provide comprehensive administrative support to multiple executives and team members, including calendar management and travel arrangements.
• Coordinate onsite meetings, leadership visits, and events in Alpharetta, GA.
• Manage meeting logistics: reservations, catering, materials, technology, agendas.
• Prepare and coordinate presentations, reports, and business documents.
• Create purchase requisitions and support procurement activities per policies.
• Support onboarding and offboarding processes, including equipment and access coordination.
• Collaborate with HR, IT, Facilities, Procurement, and other teams to complete admin processes.

Conhecimentos

Calendar management

Travel coordination

Expense reporting

Onboarding/offboarding

Confidentiality

Onsite travel readiness

Formação académica

Bachelor’s degree in Business Administration, Management, Communications, or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Team Assistant

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

The Team Assistant provides comprehensive administrative support to multiple executives and team members within a dynamic work environment. This position is responsible for coordinating administrative activities, supporting business operations, and ensuring effective execution of meetings, travel, purchasing, onboarding and offboarding, communications, and team events.

The Team Assistant serves as a trusted administrative partner to the organization, requiring a high degree of organization, professionalism, discretion, and initiative. The successful candidate will be comfortable working independently in a remote environment while collaborating effectively with colleagues, leadership, and cross-functional partners.

We are looking for a Team Assistant to provide onsite support at our Alpharetta, Georgia location.

You will make an impact by:

• Provide comprehensive administrative support to multiple executives and team members, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate logistics for onsite meetings, leadership visits, team meetings, and events in Alpharetta, GA.
• Manage meeting logistics, including conference room reservations, catering, materials, technology, agendas, and other meeting requirements.
• Prepare and coordinate presentations, reports, meeting materials, communications, and other business documents.
• Create purchase requisitions, process purchasing requests, and provide administrative support for procurement activities in accordance with company policies and procedures.
• Support employee onboarding and offboarding processes, including coordination of equipment, workspace, system and building access, and other administrative requirements.
• Partner with Human Resources, IT, Facilities, Procurement, and other internal functions to facilitate timely completion of administrative processes.
• Support team events, office logistics, employee engagement activities, and special projects.
• Maintain accurate administrative records, documentation, and shared team resources.
• Monitor and coordinate administrative activities to ensure deadlines and commitments are met.
• Identify opportunities to streamline administrative processes, improve efficiency, and enhance the overall employee and executive experience.
• Provide proactive support and anticipate administrative needs to enable leaders and teams to focus on core business priorities.
• Perform other duties and special projects as assigned.

You will win us over by having the following qualifications:

Basic Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 5+ years of experience providing administrative, executive, or team support in a corporate or professional environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• 5+ years of experience with calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding processes preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive business and employee information.
• Ability and willingness to provide occasional onsite support at Livonia, Troy, and LIFT locations, with willingness to travel up to 10% based on business needs.
• Authorized to work in the United States without the need for company sponsorship now or in the future.

Preferred Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Strong customer-service mindset with the ability to establish effective working relationships with executives, employees, and cross-functional partners.
• Ability to work independently, exercise sound judgment, and proactively identify and address administrative needs.
• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• The pay range for this position is $45,410-$77,846. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here .

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html The pay range for this position is $45,410 - $77,846 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

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