Hospice Team Administrative Assistant

Envision-Hospice-2; Tacoma (WA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA options

Pet insurance

Life insurance

PTO 3 weeks

Paid holidays

401(k) match

Mileage reimbursement

Scrubs provided

Employee celebrations

Collaborative team environment

Job summary

Envision Hospice in Tacoma seeks a dependable Full-Time Team Assistant to support daily office operations and pre-bill audits. The role covers our Tacoma office with occasional Port Orchard coverage, Monday–Friday, 8:00 AM–5:00 PM.

The position offers competitive pay, health benefits, PTO, and a collaborative team environment. The candidate should be organized, detail-focused, and capable of handling multiple priorities in a healthcare-adjacent office.

Qualifications

• Prior administrative or office experience preferred.
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a busy office.
• Willingness to travel between Tacoma and Port Orchard offices.

Responsibilities

• Provide daily administrative and office support to keep operations running smoothly.
• Provide backup coverage at Port Orchard office as needed.
• Answer phones, greet visitors, and maintain a welcoming office environment.
• Assist with mail, scanning, filing, data entry, and document preparation.
• Maintain office supplies and keep areas organized and stocked.
• Prepare meeting spaces, materials, and patient packets.
• Assist with new-hire preparation and HR support.
• Support Intake and Clinical teams as needed.
• Assist with pre-bill audits and follow-up on missing information.
• Track outstanding items and communicate issues to teams.
• Coordinate employee events and office activities.
• Complete general office projects and errands.

Skills

Administrative support

Organization

Communication

Customer service

Detail-oriented

Multitasking

Healthcare experience

Independence

Tools

Microsoft Office

Job description

Description

Full-Time 30-40 hours per week | Monday–Friday | 8:00 AM–5:00 PM

Must be available between 8:00 a.m. and 5:00 p.m., with scheduled hours based on business needs.

Make a Difference Where It Matters Most

Envision Hospice is looking for a dependable, organized, and team-oriented Full-Time Team Assistant to support the daily operations of our offices.

This is a hands‑on position that will provide administrative and office support, assist with pre‑bill audits, and help ensure our offices remain organized and running smoothly. The Team Assistant will primarily based in our Tacoma office, with occasional coverage at our Port Orchard office as business needs require.

At Envision Hospice, we value teamwork, compassion, reliability, and a willingness to help. This role is a great fit for someone who enjoys a variety of responsibilities, likes staying busy, and takes pride in keeping an office organized and supporting their coworkers.

Why Join Envision Hospice?

• Competitive pay of $20.50-$25.00/hour
• Full Time 30–40 hours per week, Monday–Friday. Must be available between 8:00 a.m. and 5:00 p.m., with scheduled hours based on business needs.
• Medical, dental, and vision insurance with HSA options
• Pet insurance
• Supplemental and life insurance
• PTO equivalent to 3 weeks annually
• 6 paid holidays
• 401(k) with company match
• Mileage reimbursement
• Company-branded scrubs provided
• Monthly employee celebrations and recognition
• Collaborative, supportive team environment

What You'll Do

• Provide daily administrative and office support to keep operations running smoothly.
• Provide occasional coverage at our Port Orchard office as business needs require.
• Provide backup coverage for when other Team Assistants are out on PTO or unavailable.
• Answer phones, greet visitors, and help maintain a welcoming and professional office environment.
• Assist with mail, scanning, filing, copying, data entry, and document preparation.
• Maintain office supplies and help keep office areas organized and stocked.
• Prepare meeting spaces, materials, and patient packets as needed.
• Assist with new-hire preparation.
• Provide administrative support to HR, Intake, and Clinical teams as needed.
• Assist with pre-bill audits, including reviewing records for missing or incomplete information and identifying items that require follow-up.
• Help track outstanding items and communicate issues to the appropriate team members.
• Assist with employee events, meetings, celebrations, and other office activities.
• Complete general office projects, errands, and other tasks as needed.

Requirements

• Previous administrative, office, customer service, healthcare, or medical office experience preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Dependable, flexible, and willing to help wherever needed.
• Comfortable managing multiple priorities in a busy office environment.
• Able to work independently and take initiative.
• Professional and friendly demeanor.
• Basic computer skills, including Microsoft Office.
• Ability to maintain confidentiality when handling employee and patient information.
• Reliable transportation and ability to travel between our two office locations.