Teaching & Learning Admin Coordinator

Lakeville-Area-Schools; Lakeville (MN); On-site; USD 24,000 - 29,000; Part time

Benefits offered by this job

Paid vacation

12 paid holidays

Health benefits

Pension plan

EAP

Job summary

Lakeville Area Schools is seeking an Administrative Assistant for the Teaching and Learning Department. This 10‑month, part‑time role provides comprehensive administrative support to executive and department leaders, maintains calendars, coordinates events and travel, and handles records, communications, and budget processes.

The role demands confidentiality, strong teamwork, and proficient use of MS Office/Google Suite, with knowledge of special education regulations and DHS IEP Manual

Qualifications

• Associate's or Technical degree preferred.
• Minimum of three years of administrative or billing experience.
• Proficiency in SpEd Forms, MN-ITS, and Infinite Campus.
• Advanced skills in Microsoft Office Suite or Google Suite, specifically Excel/Spreadsheets.
• Strong knowledge of special education regulations and DHS IEP Manual requirements.
• Ability to perform arithmetic computations (rates, ratios, and percentages).
• Ability to maintain strict confidentiality and follow data privacy rules (FERPA/HIPAA).
• Excellent verbal and written communication and collaboration skills.
• Strong organizational skills and the ability to meet strict deadlines.

Responsibilities

• Provide comprehensive administrative support to department leaders.
• Manage calendars, meetings, events, travel, and priorities.
• Ensure confidentiality and accuracy of department communications and records.
• Prepare and maintain reports, agendas, minutes, and documents.
• Serve as primary liaison between the department, schools, families, vendors, and partners.
• Provide visitor reception and handle inquiries via phone and email.
• Coordinate curriculum reviews, K–12 meetings, advisory councils, and interviews.
• Coordinate district professional learning activities, including logistics and setup.
• Process substitute requests and payroll-related records for department activities.
• Manage department budgets and financial processes with the Business Office.
• Coordinate instructional resource management, materials, inventory, ordering, and distribution.
• Liaise with vendors, publishers, and service providers for orders and contracts.
• Maintain department information on district websites and intranet.
• Coordinate memberships and professional organization renewals.
• Support team during high workload periods and special projects.
• Provide break and lunch coverage for other district receptionists.

Education

Associate's or Technical degree

Three years administrative experience

Tools

SpEd Forms

MN-ITS

Infinite Campus

Excel/Spreadsheets

Job description

Lakeville Area Schools is seeking an Administrative Assistant for the Teaching and Learning Department. This 10‑month, part‑time role provides comprehensive administrative support to executive and department leaders, maintains calendars, coordinates events and travel, and handles records, communications, and budget processes.

The role demands confidentiality, strong teamwork, and proficient use of MS Office/Google Suite, with knowledge of special education regulations and DHS IEP Manual