Dynamic School Administrative Secretary

ServingSchools; Naples (ME); On-site; USD 40,000 - 52,000; Full time

Job summary

Lake Region Middle School seeks an organized Administrative Secretary to support the principal and office team. This full-time role handles confidential records, payroll prep, scheduling, and communication with staff, parents, and the community.

You will ensure smooth daily operations by coordinating with multiple stakeholders, maintaining calendars, budgeting, and processing correspondence. Proficiency in Google Suite, Excel, and the school information system is required.

Qualifications

• Formal education/training beyond high school - preferred
• Minimum of two years of related experience in a similar position
• Proficient in organization, communication, public relations, and technology
• Knowledge of Google Suite, Excel, financial software (Aptafund) and SIS (Infinite Campus)
• Ability to work as part of a team and independently

Responsibilities

• Liaises between Principal, staff, parents, agencies, students and the public
• Creates a welcoming office presence and directs inquiries to the proper person
• Maintains confidentiality of school information for students, families and staff
• Works collaboratively as a team member within the school
• Schedules substitutes and informs the substitute coordinator as needed
• Processes correspondence and orders supplies
• Performs bookkeeping for central office budgets, expenditures and grants
• Manages activity accounts, donations and other building accounts
• Operates word processing and spreadsheets; creates graphs as needed
• Prepares payroll information and timecards
• Maintains appointment calendars and arranges conferences/interviews
• Assists with school events and functions
• Maintains secure files; gathers data and formats into usable form
• Handles telephone calls and messages; attends meetings as requested
• Performs other duties as assigned

Skills

Organization

Communication

Public relations

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Google Suite

Excel

Aptafund

Infinite Campus

Job description

Lake Region Middle School seeks an organized Administrative Secretary to support the principal and office team. This full-time role handles confidential records, payroll prep, scheduling, and communication with staff, parents, and the community.

You will ensure smooth daily operations by coordinating with multiple stakeholders, maintaining calendars, budgeting, and processing correspondence. Proficiency in Google Suite, Excel, and the school information system is required.