Teacher Education Fieldwork and Credentials Assistant

Chapman University

Irvine (CA)

On-site

USD 37,000 - 41,000

Full time

13 days ago

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Job summary

Chapman University in Orange, CA, seeks a Teacher Education Fieldwork and Credentials Assistant to support undergraduate and graduate fieldwork within Attallah College of Educational Studies. You will coordinate credential requirements and assist with related tasks as assigned.

This on-campus, full-time-equivalent temporary role focuses on fieldwork administration, credential processing, and program support, collaborating with faculty, staff, and district partners to ensure timely placements and

Qualifications

Strong organizational skills to plan and prioritize work and help students find field placements and file credential applications.
Strong communication and interpersonal skills.
Strong computer skills in Microsoft Office and Google Suite applications.
Ability to learn enterprise systems and maintain confidentiality.
Attention to details; able to work independently or as part of a team.
Ability to interpret and apply rules and regulations.
Ability to learn PeopleSoft, ImageNow, Tevera, Canvas, Qualtrics Time2Track, and GoReact.

Responsibilities

Support undergraduate and graduate fieldwork administration and student teaching applications.
Communicate fieldwork protocols and deadlines to students and faculty via email and orientations.
Support student teaching and fieldwork placements and coordinate with district partners.
Maintain fieldwork-related data and verify enrollment information.
Update credential handbooks and related forms; assist with credential workshops.
Attend program meetings and participate in training sessions.

Skills

Organizational skills

Communication skills

Microsoft Office

Google Suite

Teamwork

Independent work

Attention to detail

Confidentiality

Data tracking

Education

Advanced degree or professional credential in education

Tools

PeopleSoft

ImageNow

Tevera

Canvas

Qualtrics

Time2Track

GoReact

Job description

Teacher Education Fieldwork and Credentials Assistant

Assist with undergraduate and graduate level fieldwork in Attallah College of Educational Studies. Works with other staff to provide support assistance and coordination of credential requirements and other related tasks as assigned.

Position Details

Pay: $27.00 - $30.00 an hour
Type: Temporary
Full-time 40 hours weekly
FLSA Classification: Non-Exempt
Job Number: SA88824

Responsibilities

Teacher Education Fieldwork Support

Teacher Education Fieldwork Support
Supports the administration of undergraduate and graduate fieldwork and Student teaching applications
Communicates Fieldwork protocols and deadlines to students and faculty via email and in orientations
Support student teaching and fieldwork placements
Communicate with district partners and students regarding fieldwork placements
Support Orientation and training meetings
Collects and maintains fieldwork-related data
Verifies student enrollment information
Tracks student fieldwork hours
Participates in creation and updating of Teacher Education handbooks and forms
Upload required documents to ImageNow/Tevera
Attend department and program meetings as required

Credential Process Support – in collaboration with other credential-related staff

Receives and disseminates credential-related information to students and staff.
Assists with planning workshops
Reviews records for completeness and specific information
Updates student records and program requirements
Support Subject Matter verification process with identification of documents in student files
Notifies students of established credential requirements and deadlines
Responds to routine inquiries regarding credential processes and requirements, as directed
Data tracking and reports assistance in Tevera
Update credential handbooks
Other duties as assigned

Undergraduate Majors and Graduate Program Support – in collaboration with Program Directors and staff

Provides administrative support to program directors and staff for assigned program activities.
Assists with program events, meetings, communications, materials, and other routine administrative activities.

Other Related Duties as Assigned

Other duties as assigned

Required Qualifications

Strong organizational skills to plan and prioritize work to meet deadlines and help students find appropriate field placements and file credential applications
Strong communication and interpersonal skills
Strong computer skills in the use of Microsoft Office and Google Suite applications
Strong technical skills to learn and use enterprise and other systems needed to perform job functions
Attention to details
Ability to work independently and as a team
Ability to interpret and apply rules and regulations
Ability to demonstrate tact and diplomacy and maintain confidentiality
Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations
Ability to learn PeopleSoft, ImageNow, Tevera, TaskStream, Canvas, Qualtrics Time2Track, and GoReact.

Desired Qualifications

Advanced degree or professional credential in the educational field (e.g., MA in Education, multiple or single subject teaching credential, special education teaching credential)
A minimum of three years’ experience in pre-k-12 educational settings
Working knowledge of State standards and requirements for teaching and service credentials.
Knowledge of educational practices in California school systems related to the employment of teachers and teaching interns and credentialing process
Knowledge of video file creation, compressing, transferring and uploading
Ability to learn PeopleSoft, ImageNow, Tevera, Canvas, Qualtrics, and GoReact.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Applicant Documents

Required Documents