Administrative Assistant for Law Student Services

The Chronicle Of Higher Education, Inc.

Orange (CA)

On-site

USD 30,307 - 34,440

Full time

14 days+

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Job summary

The Chronicle of Higher Education, Inc. seeks an Administrative Assistant for Law Student Services to join the CSE team on a full-time basis.

The role supports front-desk operations, greets students and guests, coordinates programs, and provides broad administrative support across departments. The position requires strong organizational and communication skills, experience with spreadsheets and databases, and the ability to manage multiple projects in a busy campus environment.

Qualifications

Strong communication and interpersonal skills for diverse stakeholders.
Proven data entry and database management abilities.
Experience coordinating events and programs in an academic setting.

Responsibilities

Event Planning: support planning and execution of events; create flyers; reserve rooms; coordinate attendance and registration.
Communications: draft weekly newsletters; correspond with students, employers, and internal/external contacts.
Data Entry and Management: enter job postings and student data; run monthly CSO reports.

Skills

Communication

Data entry

Event planning

Customer service

FERPA knowledge

Organization

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Office

Job description

Posting Details

Position Information

Position Title

Administrative Assistant for Law Student Services

Position Type

Regular

Job Number

SA84924

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$22.00-$25.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Administrative Assistant for Law Student Services is a frontdesk, forward-facing role in the CSE that supports all three departments. The Administrative Assistant will greet and assist students and CSE guests; help coordinate and execute various departmental programs, events, and initiatives; provide a variety of administrative support functions, including preparing newsletters, data entry, email correspondence, supply orders, and expense reports. The Administrative Assistant will be required to manage several projects simultaneously, handle assignments from various constituents, provide excellent service, and complete assignments with high quality in a timely manner despite interruptions due to high traffic in the CSE .

Responsibilities

Event Planning

Support the planning and execution of all events bycoordinating administrative and logistical tasks.

Create flyers advertising CSE, CSO, Academic Achievement, andStudent Affairs events

Reserve rooms, create RSVP forms, track event attendance,create Google forms for event registration, prepare event signage,reserve parking permits, set up rooms, and order catering and food

Collaborate with Events Coordinator to ensure seamlessexecution of events

Provide support for larger-scale events, including on-campusinterviews, orientation, and commencement

Communications

Correspond with students, employers, and other internal andexternal constituencies.

Draft multiple weekly e-newsletters utilizing MailChimp,Symplicity, and other platforms.

Data Entry and Management

Enter job posting, employment, and student data into internaldatabases.

Enter on-campus interview data into internal database.

Run CSO monthly reports detailing student and employerengagement.

Front Desk and Suite Management

Greet guests, answer questions, and direct guests toappropriate departments.

Reserve conference rooms and private rooms.

Handle requests for equipment repair and IT support.

Answer telephone calls, emails, and face-to-faceinquiries.

Maintain supply inventory.

Maintain a clean and professional environment within CSE .

Faculty Support

Provide administrative support to faculty members.

Make copies, process exams, and enter grades

Updates course data

Other Duties as Assigned

Compile and organize bar exam materials.

Update website and Canvas pages.

Update student handbook and photo directory.

Process expenses and invoices through Concur.

Maintain files in shared databases.

Support academic fellow scheduling.

Assist with other duties as assigned.

Required Qualifications

Strong technical skills and experience in using spreadsheetsand databases, preferably Excel and Microsoft Office Suiteapplications, with the ability to learn and use the enterprisesystems and tools needed to perform functions of the position.

Strong analytical skills to understand and analyze basicstatistics.

Excellent communication and interpersonal skills to interactwith diverse individuals and groups at all organizational levelsand with external contacts in a tactful, diplomatic, andconfidential manner.

Demonstrates sound judgment.

Outstanding writing, proofreading, and editing skills toprepare clear and grammatically correct correspondence and reports.

Strong attention to detail.

Demonstrated commitment to customer service and teamwork.

Ability to learn and comply with FERPA regulations as well asother policies and regulations.

Excellent organizational skills with the ability to prioritize multiple projects and complete tasks on time.

Ability to work in a busy office environment with manyinterruptions.

Problem-solving skills to address concerns and situations in atimely manner.

Ability to take direction and carry out a plan of action.

Ability to answer phone calls, take messages, and use standardoffice equipment.

Desired Qualifications

Bachelor’s Degree or commensurate

Working knowledge of career services, student support, oracademic success at a higher education institution.

Similar experience at an ABA -accredited law school.

Experience providing administrative support to multipledepartments or supervisors.

Experience providing administrative support in a high-volumeand high-traffic environment.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives throughin-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that providesequal employment opportunities to all individuals, regardless oftheir protected characteristics. All qualified applicants andemployees are encouraged to apply and will receive considerationfor employment without regard to race, color, religion, age, sex,sexual orientation, gender identity, gender expression, nationalorigin, ancestry, citizenship status, physical disability, mentaldisability, medical condition, military and veteran status, maritalstatus, pregnancy, genetic information or any other characteristicprotected by state or federal law.

Applicants for Staff and Administrator positions must be currentlyauthorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completionand outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Maximum Number of References

Pre-screening Questions