TCEQ - Administrative Assistant V

Texas Commission on Environmental Quality; Austin (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

401(k) plan

Health insurance

Vision/Dental benefits

Paid holidays

Professional development

Job summary

Texas Commission on Environmental Quality is seeking an experienced Administrative Assistant to support the Enforcement Division within the Compliance and Enforcement team. You will prepare complex correspondence and reports, handle division phones, and provide back-up support to other administrative staff. Standard hours are M-F, 8:00 a.m.

– 5:00 p.m. Responsibilities include data entry, document conversion for accessibility, filing, and maintaining databases and office supplies.

Qualifications

• Experience providing administrative support to technical staff.
• Proficiency in preparing complex correspondence and reports.
• Ability to route calls and provide back-up support to other administrative staff.
• Familiarity with data entry, quality assurance and document preparation for accessibility.

Responsibilities

• Prepare and mail complex correspondence, reports, forms and notices.
• Process mail and prepare correspondence for compliance monitoring.
• Coordinate document conversion to meet accessibility standards.
• Assist with daily administrative tasks and policy/procedure development.
• Provide administrative assistance to the Water Quality Section Manager.

Skills

Administrative support

Microsoft Office

Data entry

Phone handling

Education

High school diploma or equivalent

College coursework substitution option

Tools

CAPPS

Job description

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?

Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

YOUR FUTURE TEAM

As part of TCEQ Compliance and Enforcement, you would help ensure that those we regulate comply with the state's environmental laws. See details about what we do.

This position is a member of our Enforcement Division.

Here’s What You’ll Be Doing

• Prepare and mail complex correspondence, reports, forms, agenda notifications, and related enforcement documents to support the work of the water enforcement section. Answer division phones and route calls as appropriate. Provide back-up support to the administrative support staff of the other technical teams.
• Process mail and prepare the correspondence for the compliance monitoring program. Coordinate the distribution of supplies of self-reporting forms for water quality permittees; and assist technical staff in researching and resolving report discrepancies. Upload data entry, and review for quality assurance. Prepare self-reporting documents and other correspondence for data entry. Compile and maintain self-reporting data. Prepare reports for division management and agency staff.
• Coordinate and assist with the conversion and revision of documents to ensure accessibility standards are met.
• Assist other administrative staff with daily administrative tasks; sort mail, distribute reports, sort enforcement documents. Develop administrative policies and procedures as required.
• Provide overall administrative assistance to the Water Quality Section Manager.
• Create and maintain various databases; review and compile data; and prepare reports, schedule and/or summaries. Maintain and order office supplies; and report problems relating to office equipment.

Key Qualifications

• Experience providing administrative support to technical staff.

Required Education & Experience

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.*

OR

Two years as an Administrative Assistant IV at TCEQ.

• Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

TRANSCRIPT/ COLLEGE HOURS Or COURSE WORK

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Enforcement Division.

Benefits

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need accommodation during the employment process, please contact HRSS for assistance at [phone].

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under 'Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.