TCEQ - Administrative Assistant V

Texas Commission on Environmental Quality; Austin (TX); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Optional 401(k) and 457 plans

Health, Vision, Dental insurance

Paid holidays

Professional development opportunities

Longevity pay

Wellness program

Onsite Nurse Practitioner

Work-Life Balance

Job summary

Texas Commission on Environmental Quality is seeking an Administrative Assistant to support the Air Quality Division, handling timekeeping, correspondence, and records management. The role involves coordinating meetings, processing requests, and assisting staff, management, and the public.

The position requires a high school diploma with several years of administrative experience, and familiarity with CAPPS timekeeping is a plus.

Qualifications

• Experience providing administrative support to staff at multiple levels.
• Experience with records management including retention, storage, access and destruction.
• Experience as a timekeeper administrator in CAPPS.

Responsibilities

• Serves as division timekeeper and coordinates correspondence, reports, CARFs, and meeting schedules.
• Responds to inquiries and provides information on division activities, rules and procedures to staff, management, regulated community, and public.
• Acts as records liaison for the division and ensures records management policies are followed, including retention and destruction.

Skills

administrative support

records management

CAPPS timekeeper

Education

High School Diploma or equivalent

College credit substitution provision (15 sem hrs per 6 months, max 4 years)

Job description

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

Job Description

Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources. Note: To determine qualifications, TCEQ job postings require fully completed applications with a detailed job history. Incomplete applications may lead to disqualification. See below for more details.

YOUR FUTURE TEAM

As part of TCEQ's Office of Air, you would contribute to protecting and restoring Texas' air quality. See details about what we do. This position is a member of our Air Quality Division.

Here's What You'll Be Doing

• Serves as division timekeeper. Prepares, coordinates, tracks, and proofs correspondence, reports, Computer Access Request Form (CARFs); and schedules meetings and interviews.
• Responds to telephone inquiries, answers questions, and provides assistance regarding division program activities or administrative rules, regulations, policies, and procedures to agency staff, management, the regulated community, and the public as requested.
• Serves as the records liaison for the division, coordinating requirements relating to program records maintained in the Central File Room. Works closely with the Records Administrator to ensure agency records management policies and procedures are followed in the division to include records retention, storage, access, and destruction.
• Distributes documents, maintains files, and completes other office support duties, including serving as a backup travel coordinator for the division.

Key Qualifications

• Experience of providing administrative assistance to a wide variety of staff, from entry level to management.
• Experience in records management, to include records retention, storage, access, and destruction.
• Experience as a timekeeper administrator in CAPPS

Required Education & Experience

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

OR

Two years as an Administrative Assistant IV at TCEQ.

TRANSCRIPT/ COLLEGE HOURS Or COURSE WORK

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Air Quality Division.

Benefits

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need any special accommodation during the employment process, please contact HRSS for assistance at [phone].

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under Occupational Category for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.