Tax Law Administrative Assistant — Detail-Driven Support

Reinhart Boerner Van Deuren sc; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Reinhart Boerner Van Deuren Sc in Milwaukee is seeking a Legal Administrative Assistant in our Tax Department to support attorneys and paralegals. You will join a team known for client service and practical solutions, assisting 3-4 timekeepers in a fast-paced, professional environment.

Responsibilities include drafting letters, managing calendars, entering time entries, proofreading, and coordinating hearings and travel.

Qualifications

• 3 years of administrative assistant experience.
• Previous Tax experience strongly preferred.
• A Bachelor’s Degree is a plus.
• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• Ability to work comfortably in a team environment.
• Familiar with Wisconsin and other State and Federal Electronic filing systems.
• Previous litigation experience is a plus.
• Prioritize and handle multiple tasks with competing deadlines.
• Outstanding client service/interpersonal skills.
• Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
• Exceptional organizational skills.
• Strong attention to detail with a commitment to accuracy.
• Superior grammar, spelling, vocabulary and language skills.
• Efficient, flexible and patient.
• Ability to carry out oral and written instruction and ask questions for clarification.
• Ability to display complete discretion and tactfulness with confidential information.

Responsibilities

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for content, spelling, punctuation and grammar.
• Schedule and calendar hearings, appointments, meetings, depositions, etc., make travel arrangements, and complete expense reports.
• Obtain/maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Set up, organize and maintain files; assist timekeepers with organizing projects.
• File documents and e-mails to the document management system.
• Work with, proof and edit relined documents.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• Scan all paper documents received into document management system.
• Other duties as assigned.

Skills

Written communication

Verbal communication

Email communication

Listening skills

Team collaboration

MS Office

Organization

Attention to detail

Discretion

Time management

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Reinhart Boerner Van Deuren Sc in Milwaukee is seeking a Legal Administrative Assistant in our Tax Department to support attorneys and paralegals. You will join a team known for client service and practical solutions, assisting 3-4 timekeepers in a fast-paced, professional environment.

Responsibilities include drafting letters, managing calendars, entering time entries, proofreading, and coordinating hearings and travel.