Trusts & Estates Legal Admin Specialist

Reinhart Boerner Van Deuren SC; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Reinhart Boerner Van Deuren SC in Milwaukee seeks an experienced administrative assistant for the Trusts & Estates department. You will support attorneys with drafting, scheduling, correspondence, and file management in a fast-paced legal office.

The role requires 3–5 years of admin assistant experience, strong MS Office skills, and excellent communication. A Bachelor's degree is a plus; strong discretion and client-service focus are essential.

Qualifications

• 3–5 years of administrative assistant experience.
• Bachelor's degree is a plus.
• Excellent written, oral and e-mail communication skills.
• Excellent listening skills.
• Ability to work in a team and handle multiple tasks with deadlines.
• Strong technology skills and proficiency with Microsoft Word/Excel/Outlook/PowerPoint.
• Typing speed of 65 wpm or more.
• Exceptional organizational skills and attention to detail.
• Discretion with confidential information.

Responsibilities

• Type from rough draft, handwritten materials and/or dictation into proper format.
• Compose basic or routine letters/transmittal e-mails.
• Enter timekeepers' time entries.
• Proofread for spelling, punctuation and grammar.
• Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports.
• Process mail; route documents via U.S. Mail, e-mail, delivery service, fax, etc.
• Obtain/maintain contact information.
• Serve as back-up to other assistants.
• Perform general research for timekeepers.
• Monitor e-mail, regular mail and voice mail.
• Open files and organize and maintain filings (including electronic filing) and files; assist timekeepers with tracking deadlines and organizing projects.
• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
• When requested, monitor timekeepers' e-mail, regular mail and/or voicemail; report responses/status of items to timekeepers.

Skills

Communication

Typing 65 wpm

Organizational

Attention to detail

Discretion

Interpersonal

Teamwork

Multitasking

Customer service

Adaptability

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Reinhart Boerner Van Deuren SC in Milwaukee seeks an experienced administrative assistant for the Trusts & Estates department. You will support attorneys with drafting, scheduling, correspondence, and file management in a fast-paced legal office.

The role requires 3–5 years of admin assistant experience, strong MS Office skills, and excellent communication. A Bachelor's degree is a plus; strong discretion and client-service focus are essential.